Distribution Project Coordinator

Catalent Pharma Solutions•San Diego, CA

1d•$70,000 - $80,000•Onsite

About The Position

Distribution Project Coordinator Position Summary: Work Schedule: Monday-Friday, 8:00am-4:30pm 100% on-site (San Diego) Catalent, Inc. is a leading global Contract Development and Manufacturing Organization (CDMO), and Our purpose-built San Diego location provides comprehensive clinical supply services including clinical supply management, primary and secondary packaging, complex labeling services, clinical storage, distribution, and clinical returns and destruction, and will also include stability chambers. Located less than a mile from Catalent’s West Coast early-phase oral drug product development center of excellence, customers choosing this convenient Catalent location can now enjoy a fully integrated development, clinical supply manufacturing and distribution solution. The San Diego Clinical Supply Services Distribution Project Coordinator is responsible for customer account management and distribution of clinical supplies across all studies; ensuring all work is carried out in compliance with regulatory requirements, good manufacturing practices (cGMP) and standard operating procedures (SOPs). The Role: Collaborate with Project Management to define study-specific distribution requirements and shipment strategies. Coordinate, schedule, and dispatch clinical trial materials to sites, including courier bookings and required approvals. Track shipments post-dispatch, proactively address distribution issues, and communicate updates to Project Managers and clients. Coordinate on-site material destruction activities in accordance with study and compliance requirements. Support Quality and Project Management in resolving quality issues, customer complaints, and supplier concerns. Review distribution summaries and generate or maintain Distribution Master Checklists (MCLs) for shipment protocols. Create and manage just-in-time labeling worksheets to support distribution timelines. Set up and manage studies within Interactive Response Technology (IRT) platforms. Prepare and review commercial (proforma) invoices and support invoice processing requirements. Participate in customer meetings, audits, courier discussions, and distribution-related site visits as needed. Other duties as assigned.

Requirements

Bachelor’s degree required.
Minimum of 5 years of relevant industry experience in a cGMP environment, or comparable pharmaceutical knowledge and experience.
Demonstrate strong analytical skills and problem-solving skills.
Strong knowledge of MS Office software and query-based systems activities (e.g., Pivot Tables, VLOOKUP’s, Excel Formulas, building presentations in PowerPoint, etc.).
Proven written, verbal, and interpersonal communication skills are required.
Strong project management and customer service skills are required.
Ability to work effectively under pressure to meet competing workplace demands and appropriately prioritize tasks as required.

Nice To Haves

JD Edwards or comparable ERP systems preferred.

Responsibilities

Collaborate with Project Management to define study-specific distribution requirements and shipment strategies.
Coordinate, schedule, and dispatch clinical trial materials to sites, including courier bookings and required approvals.
Track shipments post-dispatch, proactively address distribution issues, and communicate updates to Project Managers and clients.
Coordinate on-site material destruction activities in accordance with study and compliance requirements.
Support Quality and Project Management in resolving quality issues, customer complaints, and supplier concerns.
Review distribution summaries and generate or maintain Distribution Master Checklists (MCLs) for shipment protocols.
Create and manage just-in-time labeling worksheets to support distribution timelines.
Set up and manage studies within Interactive Response Technology (IRT) platforms.
Prepare and review commercial (proforma) invoices and support invoice processing requirements.
Participate in customer meetings, audits, courier discussions, and distribution-related site visits as needed.
Other duties as assigned.

Benefits

Awesome employee activities: Movie Day, Monthly Birthday Celebrations, Friday Bagel Breakfast, On-site Fitness Center with machines, on-site yoga classes, Sponsored Sports Teams, and several other company-sponsored events that encourages positive employee comradery, which contributes to effectively building positive employee relationships, overall creating a positive work environment.
Environmentally friendly green initiatives with on-site practices as well as regularly participating in Beach Clean-up activities for community engagement.
Defined career path and annual performance review and feedback process.
Potential for career growth on an expanding team within an organization dedicated to preserving and bettering lives.
Several Employee Resource Groups focusing on Diversity and Inclusion.
Competitive salary with bonus potential.
Generous 401K match and Paid Time Off accrual.
Medical, dental and vision benefits effective day one of employment.
152 hours of PTO + 10 paid holidays.
Positive and fast-paced working environment focusing on continually improving processes to remain innovative and dynamic.
Tuition Reimbursement – Let us help you finish your degree or earn a new one!
WellHub program to promote overall physical wellness.
Perkspot - offers exclusive or private discounts from approximately 900+ merchants in a wide array of categories.