Proservice Hawaii-posted about 1 year ago
$37,440 - $45,760/Yr
Full-time • Entry Level
Honolulu, HI
1,001-5,000 employees
Administrative and Support Services

The Distribution Coordinator at ProService Hawaii plays a crucial role in ensuring seamless interactions and efficient office operations. This position serves as the first and last touchpoint for clients, employees, vendors, and internal teams, focusing on payroll packaging, mail processing, and providing internal support. The role emphasizes exceptional customer service while managing various administrative tasks.

  • Greet stakeholders and manage calls to ensure efficient office operations.
  • Package and distribute payroll checks and handle inbound/outbound mail.
  • Assist departments with data entry, document scanning, and reprints such as W2s and pay stubs.
  • Handle high call volumes and route inquiries to the appropriate contact.
  • Maintain office supplies, equipment, and relationships with vendors and couriers.
  • Build and maintain positive interactions with clients, employees, and internal teams.
  • 2+ years in customer service or administrative roles, with mailroom/distribution experience being a plus.
  • Proficient in Microsoft Office and Google Suite.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Confident decision-maker focused on process innovation and efficiency.
  • Ability to thrive under pressure and meet competing deadlines.
  • Collaborative team player with a professional demeanor.
  • Experience in a fast-paced environment.
  • Familiarity with payroll processes and documentation.
  • Leadership development programs
  • Mentorship opportunities
  • Career advancement paths
  • Competitive pay based on experience and qualifications
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