Distribution Center Administrator

CONA Services • Lubbock, TX

26d • $18 - $22 • Onsite

About The Position

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

Requirements

• High school diploma or GED required. Some college preferred.
• 2-5 years experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and Powerpoint or related experience.
• Excellent phone etiquette. Knowledge of multi-line phone systems.
• Accurate data entry.
• Strong organizational skills.
• Can pass credit, criminal and drug screening.
• Must have flexible schedule.

Nice To Haves

• Bi-lingual preferred.
• Occasional lifting of up to 50lbs.

Responsibilities

• SALES SUPPORT: Phone/Reception.
• Enter call in orders/hotshots (immediate orders).
• Copying, laminating and distributing.
• RS02 file maintenance (driver data in route accounting system).
• Coupon tracking.
• Create and maintain Track/Rank/Publish boards as required.
• Sales Meeting Notices/Handouts as requested
• ACCOUNTS RECEIVABLE/CREDIT: Customer Accounts Receivable research.
• Sales Center Charge back, Customer mail check requests (validation).
• NSF Review and tracking – notification to sales.
• PIA, drafting credit memos and invoice corrections.
• Local Branch Deductions research.
• HUMAN RESOURCES: New Employee Orientation and On-Boarding.
• Responsible for collection, review and dissemination of original new hire paperwork.
• Serves as local Chain of Custody Coordinator for Drug Test Program.
• Prints and posts Open Requisition reports/Job Opportunity listings.
• Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification.
• Safety Matrix – Training, tracking, and reporting to responsible parties
• PAYROLL: Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
• Process payroll adjustments, uniform deductions, miscellaneous deductions.
• Maintain and update LCC codes/hour transfers in timekeeping system.
• Ensure that all approvals are obtained to process payroll.
• Monitor (timekeeping) and payroll activities.
• Remote punch audit tracking to ensure compliance with audit frequency.
• Trimester Incentive verification as requested for route assignments and other required information SECURITY.
• Security door maintenance and programming.
• Maintain surveillance back up tapes.
• Maintain visitor log and badges.
• Assign access cards.
• Information Technology: Phone system and voice mail maintenance.
• Maintain/request maintenance on office equipment.
• MISCELLANEOUS ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up.
• Handle mail/shipping.
• Update phone directory.
• Ensure compliance to company audit guidelines.
• Manage flow of information throughout the day, faxes, copying, telephone, etc.
• Schedule conference rooms.
• Support inventory process as assigned.
• Provide admin support to Sales Center Manager and other leaders as assigned.

Benefits

• performance-based incentives
• quarterly bonuses
• referral bonuses
• comprehensive benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED