Distribution Center Administrator: Waco, Texas
About The Position
Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures. Duties and Responsibilities SALES SUPPORT: Phone/Reception. Enter call in orders/hotshots (immediate orders). Copying, laminating and distributing. RS02 file maintenance (driver datea in route accounting system). Coupon tracking. Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notices/Handouts as requested ACCOUNTS RECEIVABLE/CREDIT: Customer Accounts Receivable research. Sales Center Charge back, Customer mail check requests (validation). NSF Review and tracking – notification to sales. PIA, drafting credit memos and invoice corrections. Local Branch Deductions research. HUMAN RESOURCES: New Employee Orientation and On-Boarding. Responsible for collection, review and dissemination of original new hire paperwork. Serves as local Chain of Custody Coordinator for Drug Test Program. Prints and posts Open Requisition reports/Job Opportunity listings. Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification. Safety Matrix – Training, tracking, and reporting to responsible parties PAYROLL: Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals. Process payroll adjustments, uniform deductions, miscellaneous deductions. Maintain and update LCC codes/hour transfers in timekeeping system. Ensure that all approvals are obtained to process payroll. Monitor Kronos (timekeeping) and payroll activities. Remote punch audit tracking to ensure compliance with audit frequency. Trimester Incentive verification as requested for route assignments and other required information SECURITY. Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges. Assign access cards. Information Technology: Phone system and voice mail maintenance. Maintain/request maintenance on office equipment.  MISCELLANEOUS ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory. Ensure compliance to company audit guidelines. Manage flow of information throughout the day, faxes, copying, telephone, etc. Schedule conference rooms. Support inventory process as assigned. Provide admin support to Sales Center Manager and other leaders as assigned.
Requirements
- High school diploma or GED required. Some college preferred.
- 2-5 years experience in automated office environment required.
- Minimum 1 year of finance related experience in an office environment required.
- Basic computer skills including Excel, Word and Powerpoint or related experience.
- Excellent phone etiquette. Knowledge of multi-line phone systems.
- Accurate data entry.
- Strong organizational skills.
- Can pass credit, criminal and drug screening.
- Must have flexible schedule.
Nice To Haves
- Bi-lingual preferred.
- Occasional lifting of up to 50lbs.
Responsibilities
- SALES SUPPORT: Phone/Reception
- Enter call in orders/hotshots (immediate orders)
- Copying, laminating and distributing
- RS02 file maintenance (driver datea in route accounting system)
- Coupon tracking
- Create and maintain Track/Rank/Publish boards as required
- Sales Meeting Notices/Handouts as requested
- ACCOUNTS RECEIVABLE/CREDIT: Customer Accounts Receivable research
- Sales Center Charge back, Customer mail check requests (validation)
- NSF Review and tracking – notification to sales
- PIA, drafting credit memos and invoice corrections
- Local Branch Deductions research
- HUMAN RESOURCES: New Employee Orientation and On-Boarding
- Responsible for collection, review and dissemination of original new hire paperwork
- Serves as local Chain of Custody Coordinator for Drug Test Program
- Prints and posts Open Requisition reports/Job Opportunity listings
- Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification
- Safety Matrix – Training, tracking, and reporting to responsible parties
- PAYROLL: Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals
- Process payroll adjustments, uniform deductions, miscellaneous deductions
- Maintain and update LCC codes/hour transfers in timekeeping system
- Ensure that all approvals are obtained to process payroll
- Monitor Kronos (timekeeping) and payroll activities
- Remote punch audit tracking to ensure compliance with audit frequency
- Trimester Incentive verification as requested for route assignments and other required information SECURITY
- Security door maintenance and programming
- Maintain surveillance back up tapes
- Maintain visitor log and badges
- Assign access cards
- Information Technology: Phone system and voice mail maintenance
- Maintain/request maintenance on office equipment
- MISCELLANEOUS ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up
- Handle mail/shipping
- Update phone directory
- Ensure compliance to company audit guidelines
- Manage flow of information throughout the day, faxes, copying, telephone, etc
- Schedule conference rooms
- Support inventory process as assigned
- Provide admin support to Sales Center Manager and other leaders as assigned
Benefits
- Additional earning opportunities may include performance-based incentives, quarterly bonuses, referral bonuses, and comprehensive benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
