DISTRIBUTION AGENT - 55010617

State of Florida•Saint Augustine Beach, FL

5d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of: Warehouse management, i.e., purchasing, receiving, distribution and/or storing of equipment to stockrooms, warehouses or storage yards.
Procurement of commodities
Skills in: Records, files and inventory management.
Reading, understanding and applying applicable rules, regulations, policies and procedures.
Ability to: Manage, analyze and coordinate the issuing of materials, equipment and other items from warehouse.
Plan, coordinate, complete and track the status of assignments.
Follow oral and written Instructions.
To communicate effectively orally and in writing.
Establish and maintain effective working relationships with others.
Listen to and understand the needs of internal and external customers.
Collect information/data and review for accuracy and completeness.
Use office equipment, Microsoft software applications, and databases.
Compile inventory and materials distribution reports.
Operate a forklift.
Lift to 50 pounds.
Coordinate the redistribution of materials.
High School Diploma or its Equivalent.
2 years of experience in a related field can substitute for the high school diploma or equivalency.

Responsibilities

Oversees the operation of the warehouse, the inspection and receipt of all materials, and distribution of supplies.
Receives and processes purchase requests from department staff for materials, supplies and/or equipment not listed in the warehouse inventory.
Obtains quotes from ARIBA (e-Procurement requisition) system and/or local vendors for materials, supplies and/or equipment requested by department staff.
Has vendor invoice/warrant processing responsibility for the timely and accurate processing of payments.
Establishes reorder points for commodities to maintain adequate inventory at all times.
Establish minimum quantity level for critical commodities and add to reorder points for maintaining critical commodities.
Coordinates the issuance of materials and supplies to approved department personnel and obtain appropriate signatures as required to perform maintenance and/or construction functions.
Processes issue tickets through the Materials and Supply Inventory (MSI) System on a daily basis.
Maintains accurate files and records of goods issued.
Develops warehouse reports and documents necessary to monitor and maintain warehouse operations at an optimum level.
Periodically performs physical inventory checks of randomly chosen commodities to check between Material Supply inventory and actual shelf count as directed by department regulations.
Makes adjustments in accordance with procedures.
Prints catalogs of supplies on hand in the warehouse.
Assists in the care and maintenance of the storerooms, supplies and equipment
Assists in organizing the warehouse for maximum efficient utilization of space.
May operate a forklift as required in relocating and stocking of warehouse materials.
Coordinates the stocking, loading and unloading of stock, as well as cleanup of the facility.
Schedules inmates for warehouse clean-up including mopping, stocking, relocation of pallets of roadway materials, etc.
Oversee all the filing of purchasing card invoices, tickets, quotes, 200 count reports, Monthly Ledger reports and tracking of all of the inventory.
Coordinates the issuance of materials to other sections as well as outside contractors engaged by the department to perform maintenance and/or construction functions.
Records Management and Property Inventory Tracking via various management systems, i.e. Records Retention and Destruction to ensure compliance with department procedures.
Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
Coordinates the delivery and acceptance of uniforms for employees on a weekly basis.
Assist in Emergency Operation Recovery Efforts.