Disbursement Supervisor

City of New York•New York, NY

About The Position

APPLICANTS MUST BE PERMANENT IN THE BOOKKEEPER CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE. The Office of Child Support Services, Fiscal Operations which handles all fiscal related activities is responsible for ensuring that child support accounts are build, updated and maintained so that payments received are disbursed accurately to the correct party timely, and that all misdirected funds are properly reroutedto the correct account resulting in the proper enforcement of child support orders. Accounting resolves issues with disbursements, batch adjustments, and processes returned checks, replacement checks, and stale dated checks. This unit also reconciles receipts, batch transactions, and daily disbursements, as well as all bank accounts and exception reporting, including $9 million in credit card payments. This unit is also responsible for ensuring the fiscal integrity of OCSE by preventing fraud throughout the collection and disbursement process. It prepares statements and ensures that appropriate financial controls are in place so that only proper expenditures or credits are approved and that monthly reports are updated, reconciled, and accurately maintained. Under general supervision of the Coordinator of Accounting, with some latitude for independent imitative and judgment, the Bookkeeper III functioning as Supervisor assists in the performance of difficult and responsible work regarding collection and disbursement of Child Support monies to respondents (custodial parents) and the Department of Social Services. S/he supervises the Bookkeeping Unit responsible for maintaining bookkeeping records of deposits and disbursement of over $500 million in child support funds annually. The Office of Child Support Services (OCSS) is looking to recruit one (1) Bookkeeper III to function as a Disbursement Supervisor within Fiscal Operations who will:

Requirements

Completion of 30 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA), including 6 credits in accounting; or
A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and two years of satisfactory full-time bookkeeping experience; or
A satisfactory combination of education and/or experience equivalent to "1" or "2" above. College education may be substituted for experience in "2" above on the basis that 15 semester credits from an accredited college may be substituted for each year of required experience. However, all candidates must have a high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in "2" above.
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full-time bookkeeping experience.

Responsibilities

Prepare and distribute work schedules and trains bookkeeping II staff when required. Resolve the more difficult workflow problems; adjusts work procedures and methods.
Review work of subordinates by examining records and other data in order to ensure that the agency’s policies and procedures are governing child support collections are being followed/adhered.
Supervise staff responsible for posting journals, ledgers, and all books pertaining to cash accountability; verify accounting data for accuracy and completeness. Responsible for the examination of claims and vouchers as well as all valid claims before being processed for approval.
Review reconciliation of ledger accounts and comparison of cross total in order to ensure compliance with generally accepted accounting principles.
Submit monthly reports to the Coordinator/Director for submission to various city agencies including the Controller’s Office.

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