Directors Assistant

Full-time - Entry Level

Hybrid - Oakland, CA

Utilities

About the position

The Director's Assistant provides essential administrative support to Directors or Executives within the Enterprise Lean Office at PG&E. This role involves managing schedules, coordinating meetings, and overseeing various administrative tasks to ensure the smooth operation of the office. The position is hybrid, requiring both remote work and in-office presence in Oakland, California, based on business needs.

Responsibilities

• Manage and prioritize calendar for Directors or Executives.
• Arrange ongoing and ad hoc meetings and conference calls, including scheduling conference rooms and setting up audio-visual tools.
• Oversee the enterprise 'Run the Business' Operating Review architecture, including scheduling and materials collection.
• Refer, delegate, and track business issues or questions for resolution on behalf of the leader or team.
• Handle HR-related administrative tasks such as time reporting and performance management.
• Coordinate travel arrangements and logistics for individuals and groups, including creating detailed itineraries.
• Prepare documents, reports, presentations, and meeting materials for signature.
• Assist with processing invoices, purchase orders, and expense reports, and monitor department budgets.
• Compose, proofread, and format written correspondence and manage phone communications.

Requirements

• High School or GED diploma.
• Minimum of 3 years of administrative experience.

Nice-to-haves

• Associates Degree or equivalent experience.

Benefits

• Hourly rate range from $36.05 to $54.32 based on skills and experience.
• Eligibility to participate in discretionary incentive compensation programs.