Director, USMA Congress & Events Management

GSK•Upper Providence, PA

23h•Remote

About The Position

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people’s lives. GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients’ needs and have the highest probability of success. We’re uniting science, technology, and talent to get ahead of disease together. The Director of Congress & Events Management implements and executes the plan for USMA prioritized congresses, ensuring compliance with medical, legal, and regulatory standards. This role serves as the main USMA contact for cross-functional teams such as Global Medical, Commercial, Field Medical, Compliance, R&D, and Communications. This role is responsible for leveraging internal Subject-Matter-Experts and external third-party vendors to conduct an optimized resource engine to drive congress operations.

Requirements

Bachelor's degree in business administration, health management, or related field
Eight or more years of experience in pharmaceutical/biotechnology industry
Five or more years of experience managing large congresses and complex scientific/medical events using excellent project management skills and comfort with fast paced deadline-driven environments
Ability to travel up to 50%

Nice To Haves

Ten or more years of experience in Medical Affairs, Congress Management, Scientific Communications, or related roles.
Medical Congress & Event Management Expertise
Strategic & Enterprise Business Acumen
Clear Communication & Compelling Influence
Enterprise, Digital & Innovation Mindset
Project & Vendor Management
Change Management Agility
Leveraging Measurable Outcomes
Results & Solutions Oriented Mindset

Responsibilities

Execute the annual Medical Affairs congress strategy for assigned meetings, defining focus areas, goals, desired outcomes, and prioritized resourcing.
Develop and maintain congress playbooks, timelines, SOPs, and cross functional planning frameworks to enable repeatable, compliant execution.
Lead end-to-end project management and logistical delivery (booth operations, schedules, speaker engagements, hotel/registration, onsite coordination, preconference briefings) with precision and accountability, scaling appropriately as needed with third party resources.
Partner with Scientific Communications, Publications, Field Medical, brand/TA, and Global teams to coordinate scientific content, data presentations, session preparation, symposia, advisory programs, and harmonized messaging.
Oversee review, approval, and audit ready documentation of all scientific materials and ensure compliance with medical, legal, and regulatory requirements.
Manage external agencies, vendors, and the preferred meetings partner for booth design, logistics, digital engagement, contracting, scope of work, and performance oversight.
Develop and manage congress budgets, track deliverables, and ensure efficient, compliant use of resources.
Lead cross functional congress core teams and serve as the primary USMA point of contact for Global medical, commercial, R&D, compliance, communications, and field medical stakeholders.
Collect and deliver post congress executive summaries, insights reports, and impact dashboards to inform outcomes and future strategy.