Director's Office Administrative Assistant--NCAR Earth Observing Laboratory

University Corporation for Atmospheric Research • Boulder, CO

371d • $52,657 - $65,821

About The Position

The Earth Observing Laboratory (EOL) at NCAR is seeking a highly motivated and skilled Administrative Assistant III to provide critical support to the EOL Director and their office. This is a dynamic role that requires a proactive, resourceful, and organized individual who thrives in a fast-paced environment.

Requirements

• High school diploma or equivalent and a minimum of four years relevant experience; or a combination of education and experience.
• Must possess a valid driver's license and be able to comply with UCAR's liability insurance requirements.

Nice To Haves

• Bachelor's Degree
• Experience in a scientific, technical, government or academic working environment.
• Experience with Mac OS.
• Proficiency in a foreign language.

Responsibilities

• Provide administrative support to the Director and Directorate Staff.
• Draft, edit, review, proofread and finalize correspondence for the Director and Directorate staff, including confidential items.
• Coordinate, negotiate, maintain, and manage the Director's electronic calendar.
• Make complex domestic and international travel arrangements for the Director and Directorate staff as required.
• Assist the Director and Directorate staff with creating dynamic and informative presentations.
• Serve as liaison with management in NCAR, UCAR, NSF, and other outside partners.
• Help develop and manage Directorate office procedures.
• Organize and manage documentation and recordkeeping (electronic and paper).
• Post and update Directorate content for the web.
• Develop and write office-wide communications.
• Plan high-level meetings, workshops, and seminars, including travel, agendas, presentations, registration, refreshments, budget estimates, and monitoring expenditures.
• Prepare and coordinate agendas for other meetings, take notes, and distribute materials as required.
• Coordinate scientific promotions and other personnel items as directed.

Benefits

• Medical, dental, vision, retirement, and life insurance.
• Tuition Assistance and professional development opportunities.
• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one.
• Starting minimum accrual of 20 days of personal time off each year.
• 10 paid holidays.
• 10 days of sick leave each year.
• 12 weeks of paid parental leave.
• Short-term medical leave paid at 100% of your regular salary.
• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED