Director, Procure to Pay (P2P)

Austin Community College District•Highland, CA

8h•Onsite

About The Position

The Procure to Pay (P2P) Director oversees Austin Community College (ACC) District's procurement and payables processes as well as the Small Business Development Program (SBDP). This position serves as the primary point of contact with teammates, business partners, and stakeholders for administering procurement and payables procedures in accordance with the applicable laws, administrative rules, and Board of Trustee policies. The P2P Director performs strategic procurements that demonstrate the best value for the College and implements efficient and effective processes.

Requirements

Purchasing methods, processes, and applicable state laws.
Maintains current knowledge, skills, and abilities in the procurement, purchasing card, contract negotiation, and accounts payable areas.
Complex bid processes.
Contract negotiation and pricing agreements.
Budget development and implementation.
Training processes and techniques.
Supervisory principles, practices, and methods.
Maintaining an established, yet flexible work schedule.
Writing and analyzing complex requests for proposals and other solicitation documentation.
Managing bid processes and negotiating contracts.
Consistently complies with all purchasing laws, regulations, and policies.
Maintaining current knowledge of purchasing and payables, theories, practices, and technologies.
Ability to identify and implement policies and processes that need improvement.
Effectively using interpersonal, coaching, delegation, and leadership skills.
Communicates effectively verbally and in writing while using tact and diplomacy.
Able to listen to business partners, while simultaneously adhering to protocols and guidelines.
Possesses strong organizational and problem-solving skills with the ability to multi-task, pay attention to detail, and promptly follow-through.
Ability to influence and make decisions by applying independent judgment.
Responsible for maintaining the confidentiality of work-related information and materials.
Establishing and maintaining effective working relationships.
Use a variety of spreadsheet, word processing, database, and presentation software.
Three years related work experience including one year supervisory experience. Education cannot be substituted for supervisory experience.
Bachelor's degree.
Valid Texas Driver's License and reliable transportation for local Austin area travel and travel between the College's campuses.
State of Texas Purchasing Certification as a Certified Texas Purchasing Manager (CTPM) and/or National Institute of Government Purchasing Certification (NIGP).

Nice To Haves

Five or more years related work experience including three or more years supervisory experience.
Certified Texas Contract Manager (CTCM).
National Contract Management Association Certification.
Institute of Supply Management Certification.

Responsibilities

Manages and conducts ongoing assessments of the ACC's procurement, payables, and procurement card (P-Card) processes.
Manages and analyses the effectiveness of the Small Business Development Program (SBDP) and any other procurement related outreach initiatives.
Attends forums and provides information about purchasing needs to potential Small and Local Business Enterprise (SLBE) vendors and provides SLBE information to the College's departments.
Responsible for ensuring the integrity of the P2P processes through the coordinating and monitoring of the purchasing and payables activities for ACC. It includes overseeing the purchase requisition and purchase order processing, timely invoice and reimbursement processing, monitoring the P-Card program, and ensuring compliance with applicable laws, regulations, and policies.
Hires, supervises, and evaluates staff.
Evaluates the organization's structure and employees to improve efficiency and effectiveness and to provide professional growth opportunities where possible.
Oversees staff development and training including updated required certifications, when applicable.
Facilitates quality control by maintaining templates for solicitations and by ensuring fair and open competition.
Maintains knowledge of current and new developments in purchasing, payables, and contracting, including regulations, theories, practices, and technology; researches and analyzes current College purchasing practices, policies, procedures, guidelines, systems, and forms.
Verifies compliance with the applicable state laws, sound business practices, administrative rules, and Board of Trustee policies.
Administers, implements, and interprets the College and department's policies and procedures on issues relating to the P2P department.
Manages complex bid processes including vendors to be solicited using a variety of procurement methods; evaluating returned proposals; selecting vendors; awarding of contracts; responding to open records requests; and ensuring fair and open competition.
Writes and analyzes complex solicitation documents, including requests for proposals (RFPs), and prepares recommendations that are legal, ethical, and demonstrate the best value to the college.
Negotiates contracts, pricing discounts, and pricing agreements with vendors to maximize the value for all College funds expended; oversees the processing of purchase orders and other procurement instruments.
Creates, updates, and coordinates training presentations on departmental procedures for the P2P staff development, business partners, and other stakeholders.
Partners with others to help resolve issues, interprets policies and mediates complex issues.
Plans, coordinates, and manages the operational, financial, administrative, and technical responsibilities of the College's purchasing and payables functions.
Participates in making decisions about the automation of P2P functions.
Leads initiatives related to vendor set up, vendor relations, and the reporting of sub-par or non-performance.
Facilitates the communication between vendors, the College, and other stakeholders.
Responsible for the preparation of annual, operational, ad hoc, and Board of Trustees reports and agenda items.
Establishes and maintains measurable performance metrics and service level agreements (SLAs) for all levels of procurement activities.
Responsible for Materials Management and all related activities.