Director, Payroll Services

Heartland Community College • Normal, IL

454d • $74,464 - $74,464

About The Position

The Director of Payroll Services at Heartland Community College is responsible for leading and supervising the payroll function, employee time reporting, and leave functions. This role requires maintaining professionalism and confidentiality while managing salary budgets and supporting financial records and reporting for the Associate Vice President of Finance and Administration.

Requirements

• Bachelor's degree
• Three or more years of payroll experience
• Knowledge of payroll tax laws
• Experience using an automated payroll or ERP system
• Ability to perform accounting reconciliations and complete governmental accounting reports
• Strong organizational skills and attention to detail
• Ability to work effectively with diverse populations
• Supervisory experience

Responsibilities

• Supervise the Analyst and payroll-related functions.
• Provide expertise on payroll-related matters, including tax laws and employee benefits.
• Prepare bi-weekly, quarterly, and annual federal and state wage and tax reports.
• Reconcile payroll records and respond to government notices regarding payroll taxes.
• Prepare and issue W-2's according to IRS and State tax reporting rules.
• Respond to employee inquiries regarding tax forms and withholdings.
• Prepare and post the bi-weekly payroll journal entry and allocate benefits to the proper funds.
• Assist with the projection, preparation, and monitoring of the annual budget.
• Design, maintain, and review internal control systems for payroll and grants.
• Ensure compliance with grant-related salary and benefits.
• Prepare various reports and support the annual external audit.
• Serve as the primary liaison with Human Resources and Financial Aid staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree