Director, Payables & Receivables

University of Louisville-posted about 15 hours ago

Full-time • Director

Hybrid • Louisville, KY

5,001-10,000 employees

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The Controller's Office is seeking to hire a Director of Payables and Receivables (Accounting Operations). The position is responsible for leading, managing, and optimizing the University’s accounts payable (AP), accounts receivable (AR), and general ledger operations. This role ensures accurate financial reporting, compliance with internal policies and external regulations, and the development of efficient workflows to support the University’s growth and financial stability. Our office is currently on a hybrid schedule of 2-3 days per week in the office, subject to change, depending on the need for the office and the University.

Lead the centralized accounts payable, travel, and accounts receivable for the university, ensuring timely and accurate processing following all State and Federal regulations.
Develop and maintain accounts payable, travel, and accounts receivable policies and internal controls to ensure appropriate documentation and process standardization.
Partner with the tax senior manager to ensure proper tax reporting and year-end 1099 processing.
Monitor receivable balances, timely application of payments, and proper aging and collections efforts.
Collaborate with the University’s treasury team by providing reports of aged accounts receivable and payable to manage the financial stability of the University.
Develop processes and policies to assist the University community with the central billing of interdepartmental charges.
Assist and manage Workday Finance upgrades, configuration, integrations, and automations for accounts payable, accounts receivable, and financial accounting modules.
Partner with IT and other departments on system integrations and automation initiatives.
Maintain and enhance the organization’s financial systems to ensure efficiency and reliability.
Participate in the development & implementation of strategic initiatives, business process enhancements, and training programs impacting operations.
Assist in the preparation of financial reports for senior leadership to use in financial planning, reporting, or communications to stakeholders.
Lead and manage the accounts payable, travel, accounts receivable, and general ledger staff, including hiring, training, performance management, and development.
Serve as the point of contact for internal and external accounts payable, travel, accounts receivable, and general ledger audits.
Monitor industry trends and recommend best practices relevant to higher education finance operations.
Perform special projects or other duties assigned by the controller/treasurer.

Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent combination of education and experience.
Proficient in Microsoft Office, databases and current desktop technologies.
Account balancing and reconciling skills.
Ability to work independently and capable of meeting all deadlines.
Ability to analyze and interpret financial data and prepare reports and projections.
Ability to communicate effectively.

Experience in higher education and accounting operation management
Familiarity with large accounting software packages, such as Workday Finance or PeopleSoft
Advanced proficiency with Excel formulas

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