Director of Recruiting Operations

KANSAS ATHLETICS•Lawrence, KS

About The Position

The Director of Recruiting Operations is responsible for implementing the Kansas Football recruiting strategy and procedures by managing all logistics of NCAA compliance as it pertains to prospect eligibility. This position will work closely with the athletics compliance department and football academic support team to monitor prospect admissions and NCAA academic eligibility. This position will handle aspects of the onboarding process for both incoming transfer student-athletes and high school student athletes. In addition, this position will manage relations with prospects and their families, high school personnel, and other various partners; and assist with the recruiting travel logistics for both the assistant coaches and the Head Football Coach (as needed).

Requirements

Bachelor’s degree from an accredited college or university
Minimum of three (3) years of experience in recruiting for an NCAA Intercollegiate Athletics program
Must have general knowledge of NCAA compliance guidelines
Proficient in Microsoft Office (Outlook, Word, Excel, etc.)
Demonstrated strong sense of initiative, and the ability to prioritize and manage multiple tasks with competing deadlines, and a willingness to be flexible in managing changing priorities
Demonstrated strong written and verbal communication, organizational skills, and attention to detail
Demonstrated ability to utilize good judgement in the interpretation and application of policies and procedures as to exercise discretion in confidential matters is essential
Ability to work well both independently and collaboratively with a large coaching and support staff
Ability and willingness to work an irregular schedule to support prospect recruiting events, home sporting event, camps/clinics, which will involve occasional evenings, weekends, or holidays as needed during peak sport seasons.

Nice To Haves

Experience in a Division 1 Power 5 football program
Experience with database management or knowledge of ARMS software
Creative experience with Canva, Adobe Suite, or other service

Responsibilities

Implement the football recruiting strategy and procedures by managing all logistics in support of prospect campus visits (official and unofficial)
Oversee the admission of potential student-athletes and assist with NCAA compliance matters as it relates to prospect eligibility.
Work with the athletics compliance department and football academic support team to monitor prospect admissions and NCAA academic eligibility. This includes coordinating discussions with high school counselors to evaluate and secure transcripts, test scores, class schedules, and manage the prospects admissions process; in addition to, assisting the Director of Player Personnel in coordinating the National Letter of Intent and Grant in Aide process collaborative with the compliance office, and assisting the General Manager with player scholarship renewal paperwork
Manage prospect relations, and their families, regarding NCAA eligibility and University admissions processes, progress, and outcomes. This includes communicating with prospects and their families through calls, texts, emails, and traditional mailers
Oversee travel arrangements for the Head Coach as it relates to off-campus recruiting. This comprises of coordinating travel plans, developing itineraries, and coordinating all travel logistics (flights, hotels, etc.) with athletics Aviation Services and Shorts Travel, provide direction as needed to the coaching staff and serve as the liaison between coaches and various partners; (Head Coaches travel will be in conjunction with the Director of Internal Operations)
Assist the Director of Recruiting in creating and utilizing visual aids and other materials to assist coaching staff with off-campus recruiting visits. This may include high school information packets and pulling reports from the database system (ARMS); in this regard, must also be up to speed on the whistle text messaging platform that we utilize for text messaging to recruits and families.
Collaborate with the Director of On-Campus Recruiting with planning and execution of on-campus recruiting visits (official and unofficial). This may include food service, ticket distribution, lanyards/credential creation, etc.
Manage relationships with high school personnel and visiting coaches (along with the Director of High School Relations) as it relates to summer camps and clinics for on-and-off campus. This comprises of assisting with the organization of Kansas Football summer camps, serving as the primary contact for visiting coaches, ensuring NCAA compliance and completed required documentation are obtained (i.e., background checks, etc.), coordinating coaches travel arrangements, and securing camp lists in advance
Responsible for ensuring accurate academic eligibility information is provided, organized, and assist with the maintenance of all recruiting prospects’ personal information in the ARMS database, as it aids with conducting preliminary research on prospects.
Responsible for collections and follow-up of all transfers compliance paperwork to include the NCAA required conduct forms and the necessary follow-up.
Serve as liaison for incoming signees and their families, including being the primary person responsible for communicating information on student housing, orientation, move-in dates, etc.
Responsible for working with the Director of Player Development and General Manager in the onboarding process for all incoming transfer and high school student athletes (to include off-campus and on-campus housing).
Responsible for complying with all NCAA legislation related to noncoaching staff members with sport-specific responsibilities which includes, but is not limited to, abstaining from providing any technical or tactical instruction on or off the field with any student-athletes
Additional duties as assigned by the General Manager, Head Football Coach, or their designee.