Director of Real Estate and Facilities

Olympic Club•San Francisco, CA

About The Position

The Olympic Club at Lakeside is located in San Francisco, overlooking the Pacific Ocean. The Clubhouse is host to over 700+ member events each year including crab feeds, wine dinners, weddings, sports tournaments, children's holiday parties and events for all occasions. The focus for each of our Lakeside staff is to "wow" the members each and every time by exceeding their expectations at every opportunity. The Director of Real Estate and Facilities oversees the real estate transactions and facility management of the City Club and Lakeside campuses. Responsibilities This position is responsible for the management of the day to day operations of our buildings at our two campuses. This includes oversight of all Building Engineers and apprentices employed by the Club. The Director will oversee projects involving infrastructure as well as managing operating and capital expenses. This position will be an integral part of the leadership team and in this capacity will establish and preserve excellent working relationships with management, committees and the Board of Directors.

Requirements

Possess a thorough understanding of industry standards, including building practices, environmental factors and project management.
Demonstrated team leader with ability to lead internal and external teams.
Financial analysis experience and familiarity with accounting and financial concepts of real estate, capital projects and facilities operations.
Strong proficiency with MS Office Suite, Including MS Project and Visio. Ability to utilize Workday’s various systems including ProLease, CenterStone, ShareFile and others.
Strong client relationship management and interpersonal skills.
Excellent communication skills including strong oral, presentation and written communication and professional presence.

Responsibilities

Direct all aspects of operations for facilities, including management of the facilities team which includes both outside service providers and staff engineers. Partner with other Managers in the Club to ensure their requirements for facilities are addressed and met.
Review staffing levels for the engineering team and for projects.
Hire and train engineering staff to maintain excellent service levels.
Select and negotiate agreements with service providers used to maintain the facilities at both campuses.
Provide detailed annual operating and CAPEX budgets for both locations. Analyze costs and monitor expenses throughout the year while executing cost reduction and containment where appropriate.
Reduce facilities unit costs while maintaining service levels by analyzing the value of service provided, renegotiating vendor contracts where appropriate, and ensure staffing levels are at proper level by developing metrics to understand when changes are required.
Ensure that facility activities/improvements are in alignment of an enhanced member experience.
Develop operating metrics and Service Level Agreements for the facilities.
Analyze each project to determine if the project will be managed internally or outsourced.
Define project requirements to include; site selection, design process, overseeing construction, and coordinating with other departments affected by the project.
Work with the General Manager and the Building Committee to determine the best fit of service providers (including project managers, design team) to deliver each project.
Monitor and ensure schedules and budgets are developed and adhered to for each project, utilizing existing processes, tools and templates.
Communicate and provide project progress reports on a regular basis to the Building Committee, GM & CFO.