Director of Payroll and Timekeeping Operations

New York City, NY-posted 4 months ago
Full-time • Manager
Manhattan, NY
5,001-10,000 employees
Justice, Public Order, and Safety Activities
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The New York City Department of Transportation (DOT) Human Resources and Facilities Management Division is seeking a Director of Payroll & Timekeeping Operations. The Director will supervise a 25-person staff, report to the Executive Director of Personnel and Payroll, and will be responsible for the management of all functions of payroll & timekeeping for 6000 staff, duties including but not limited to the following: Execute diverse functions such as: contractual increases, workers compensation time restoration, managerial lump sum and additions-to-gross (ATG) payments; Data entry for various payroll events, report distribution and sorting and distribution of checks, refunds, and undistributed checks, W-2 and other form preparation and dissemination; Develop uniform and consistent payroll/timekeeping policies, practices and procedures; Disbursement, garnishments, benefits, and taxes consistent with federal and state wage and hour laws; Manage the hiring, training, and performance of payroll/timekeeping staff; train field personnel and agency staff on CityTime and DCD procedures; Comply with all comptroller, citywide, and agency directives related to payroll and timekeeping; Ensure the implementation of new hires, transfers, promotions, terminations, and other personnel changes are accurate and timely; Coordinate and monitor the activities related to employee inquiries concerning payroll/timekeeping matters; Critically review and analyze current payroll procedures in order to recommend and implement changes leading to best-practice operations; Coordinate and collaborate with DOT's Advocate, Legal, and Labor Relations offices on disciplinary, grievances and settlement cases; Coordinate with OPA, CityTime and NYCAPS to resolve problems and address operational issues as they arise; remedy agency CityTime tickets and updates to organizational trees; Perform periodic internal audits of various payroll/timekeeping areas and year-end wage and tax reviews; research and resolve errors and discrepancies; Handle special projects as needed.

  • Supervise a 25-person staff.
  • Manage all functions of payroll & timekeeping for 6000 staff.
  • Execute diverse payroll functions including contractual increases and workers compensation time restoration.
  • Perform data entry for various payroll events and manage report distribution.
  • Develop uniform payroll/timekeeping policies and procedures.
  • Ensure compliance with federal and state wage and hour laws.
  • Manage hiring, training, and performance of payroll/timekeeping staff.
  • Train field personnel and agency staff on CityTime and DCD procedures.
  • Coordinate employee inquiries concerning payroll/timekeeping matters.
  • Review and analyze current payroll procedures for improvements.
  • Collaborate with legal and labor relations offices on disciplinary matters.
  • Coordinate with OPA, CityTime, and NYCAPS to resolve operational issues.
  • Perform internal audits of payroll/timekeeping areas.
  • Handle special projects as needed.
  • A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience.
  • 18 months of experience in an administrative, managerial, executive or supervisory capacity.
  • An associate degree or 60 semester credits from an accredited college and five years of satisfactory experience.
  • A four-year high school diploma or its educational equivalent and six years of satisfactory experience.
  • Education and/or experience equivalent to the above.
  • 7+ years experience supervising a payroll/timekeeping staff.
  • Proficient in the use of the City of New York's automated systems for payroll management.
  • Comprehensive knowledge of payroll best practices and regulations.
  • Experience resolving complex payroll/timekeeping matters.
  • Ability to implement policies and facilitate training.
  • Proficient in Microsoft Office applications.
  • Excellent verbal and written communication skills.
  • Strong interpersonal, leadership, and management skills.
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