Director of Payroll and Timekeeping Operations

New York City, NY-posted 4 months ago

Full-time • Manager

Manhattan, NY

5,001-10,000 employees

Justice, Public Order, and Safety Activities

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The New York City Department of Transportation (DOT) Human Resources and Facilities Management Division is seeking a Director of Payroll & Timekeeping Operations. The Director will supervise a 25-person staff, report to the Executive Director of Personnel and Payroll, and will be responsible for the management of all functions of payroll & timekeeping for 6000 staff, duties including but not limited to the following: Execute diverse functions such as: contractual increases, workers compensation time restoration, managerial lump sum and additions-to-gross (ATG) payments; Data entry for various payroll events, report distribution and sorting and distribution of checks, refunds, and undistributed checks, W-2 and other form preparation and dissemination; Develop uniform and consistent payroll/timekeeping policies, practices and procedures; Disbursement, garnishments, benefits, and taxes consistent with federal and state wage and hour laws; Manage the hiring, training, and performance of payroll/timekeeping staff; train field personnel and agency staff on CityTime and DCD procedures; Comply with all comptroller, citywide, and agency directives related to payroll and timekeeping; Ensure the implementation of new hires, transfers, promotions, terminations, and other personnel changes are accurate and timely; Coordinate and monitor the activities related to employee inquiries concerning payroll/timekeeping matters; Critically review and analyze current payroll procedures in order to recommend and implement changes leading to best-practice operations; Coordinate and collaborate with DOT's Advocate, Legal, and Labor Relations offices on disciplinary, grievances and settlement cases; Coordinate with OPA, CityTime and NYCAPS to resolve problems and address operational issues as they arise; remedy agency CityTime tickets and updates to organizational trees; Perform periodic internal audits of various payroll/timekeeping areas and year-end wage and tax reviews; research and resolve errors and discrepancies; Handle special projects as needed.

Supervise a 25-person staff
Manage all functions of payroll & timekeeping for 6000 staff
Execute contractual increases, workers compensation time restoration, managerial lump sum and ATG payments
Data entry for payroll events and report distribution
Develop payroll/timekeeping policies, practices, and procedures
Manage disbursement, garnishments, benefits, and taxes
Hire, train, and manage payroll/timekeeping staff
Train field personnel and agency staff on CityTime and DCD procedures
Comply with payroll and timekeeping directives
Ensure accurate implementation of personnel changes
Coordinate employee inquiries regarding payroll/timekeeping
Review and analyze payroll procedures for improvements
Collaborate with legal and labor relations on disciplinary matters
Resolve operational issues with OPA, CityTime, and NYCAPS
Perform internal audits and year-end wage and tax reviews
Handle special projects as needed

A master's degree in relevant fields and two years of professional experience in budget administration, accounting, or related areas
A baccalaureate degree and four years of professional experience in relevant areas
An associate degree or 60 semester credits and six years of professional experience in relevant areas
A high school diploma and eight years of professional experience in relevant areas
A combination of education and/or experience equivalent to the above

7+ years experience supervising a payroll/timekeeping staff
Proficient in City of New York's automated payroll systems
Comprehensive knowledge of payroll best practices and regulations
Ability to interpret complex contracts and agreements
Experience resolving complex payroll/timekeeping matters
Ability to implement policies and facilitate training
Proficient in Microsoft Office applications
Excellent verbal and written communication skills
Strong interpersonal, leadership, and management skills
Willing to work additional hours when necessary

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