Director of Payroll and Benefits

Scottsdale USD 48•Scottsdale, AZ

1d•Onsite

About The Position

The Director of Payroll and Benefits is responsible for ensuring the accuracy and compliance of detailed reports, time sheets, and spreadsheets, as well as accurate program and funds distribution. This role also involves providing other district personnel with necessary information for timely and accurate payment of district employees. The position requires analyzing financial reports, coordinating with personnel on various procedures and program requirements, maintaining payroll information, monitoring employee status, overseeing payroll processing, preparing various reports, reconciling account balances, responding to inquiries from internal and external parties, supervising payroll personnel and processes, and partnering with Human Resources for pay and benefits, including required interface with Visions software. Additionally, the Director is responsible for insurance billings, internal audit comparisons, and working with auditors during annual audits.

Requirements

Exceptional customer service skills
Superior written and verbal communication skills
Computer literate; Excel proficient; able to create required files in PDF, Word, CD, floppy, etc. formats
Able to function as part of a team
FBI fingerprint background check required

Nice To Haves

BA in Accounting, Finance or business-related field is preferred.
Minimum of five years’ experience with school payroll with at least 2,500 employees is preferred.

Responsibilities

Analyzes financial reports (e.g. labor distribution, payroll related data, contracts, IRS/State guidelines, etc.) for the purpose of assuring accurate program and funds distribution.
Assists personnel for the purpose of providing requested information necessary for completing their job functions.
Communicates with Chief Financial Officer to recruit and/or develop technologies for the purpose of supporting and encouraging innovation and accurate financial reporting.
Coordinates with personnel regarding various procedures and program requirements (e.g. finance, administrative, etc.) for the purpose of providing necessary information for making decisions, taking appropriate action and/or complying with established fiscal guidelines.
Maintains various payroll information (e.g. pay rates and records, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
Monitors employee status (e.g. leave time, work location, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
Provides information annually regarding payroll deadlines, payment schedules including mandatory and miscellaneous deduction schedules once the District work calendar is established.
Oversees processing of payroll information (e.g. time sheets, withholding information including voluntary deductions, verification of earnings, employment and/or retirement, disability claims, tax returns, tax deposits, etc.) for the purpose of updating information and/or authorizing timely payment.
Prepares various reports (e.g. district payroll, financial) and/or conveying information (analyses, reports, etc.) for the purpose of providing written support.
Reconciles account balances (e.g. labor distribution, time sheets, leave, etc.) for the purpose of maintaining accurate account balances and distribution of funds.
Responds to inquiries from various internal and external parties (e.g. staff, AZ New Hire Reporting, state tax and legal authorities, attorneys, Risk Management, district attorneys, etc.) for the purpose of providing information, facilitating communication among departments and/or providing direction as may be required.
Supervises payroll personnel as may be required for the purpose of supporting them in the completion of their work activities.
Supervises payroll process for the purpose of ensuring payroll receipt in a timely manner in accordance with district guidelines.
Partners with Human Resources for the pay and benefits, including required interface with Visions software.
Responsible for insurance billings as well as internal audit comparisons on a semi-annual basis to ensure that the vendor records of participants aligns with SUSD’s list.
Works with auditors during annual audits to provide any requested payroll records and reports.
Other duties as assigned.