Director of Operations (2025-2026)

Hebrew Public•Philadelphia, PA

2d•$95,000 - $105,000

About The Position

Join an exciting community of educators and social change makers who are passionate about global education and are committed to improved student learning and outcomes. We select individuals who share our vision and are willing to put in the hard work to achieve it. We are seeking a driven Director of Operations that operates with a high sense of urgency and possesses a strong work ethic. Candidates for this position do NOT need to speak Hebrew. The School is fully committed to a culturally diverse faculty and student body. The school is eager to consider applications from traditionally underrepresented groups.

Requirements

Bachelor’s degree
6 years of related work experience
Demonstrated experience leading operational teams
Exceptional communication skills – verbal and written
Prior charter school experience required

Responsibilities

Operations Leadership
Manage school operations team (full-time staff and contractors), including professional development
Design and implement daily systems and procedures for seamless execution across parent communication, transportation, data reporting, attendance, food services, safety plans, and facilities management
Partner with network team on compliance and oversee PA Department of Education reporting
Train staff on operational procedures, monitor implementation fidelity, and provide feedback to stakeholders
Collaborate with experts to review, update, and train team on school safety policies, drills, and protocols
Develop long-term operational strategy aligned with leadership team's goals and vision
Partner with Instructional Leadership to ensure academic operations support student learning and outcomes
School Systems & Facilities Management
Ensure campus readiness for school year opening (furniture, equipment, supplies procurement)
Oversee substitute teacher deployment and coverage management
Coordinate all major school-based assessments and testing logistics (rooms, materials, rosters, schedules)
Ensure timely production of student report cards and implementation of annual calendar items
Manage facilities maintenance through custodial staff, third-party vendors, and landlord coordination (trash, recycling, security)
Oversee school supply, asset, and technology inventory management (tracking, storage, replacement planning)
Coordinate food and transportation services with providers
Student & Family Engagement
Lead student enrollment operations: applications, lottery, waitlists, transfers, withdrawals, and accurate IC/SIS record maintenance
Model customer-service excellence to drive positive engagement with students, families, and community members
Build and manage relationships with key stakeholders (families, staff, students, Charter School Office, vendors, partners, network team)
Partner with network on recruitment strategies to maintain full enrollment
Collaborate with Head of School on family communications and orientations
Finance, Procurement & Technology
Track operational budget expenditures and forecast upcoming needs
Execute network procurement system with fidelity (approvals, documentation, purchasing workflows)
Oversee on-site technology activities aligned with operational goals and budget
Manage vendor contracts and performance for: meal service, transportation, security, IT, custodial services, and school nurse
Events & Daily Operations
Oversee operational execution of school-wide events, family meetings, field trips, and special programs using Network Project Plan templates
Manage student transportation systems and off-campus activity logistics (permissions, safety)
Support daily attendance systems and family follow-up processes
Coordinate device readiness, distribution, and tracking
Network Deliverables & Reporting
Ensure timely completion of network-aligned deliverables:
Weekly Ops Playbook trackers and readiness checklists
Monthly facilities and safety updates
Enrollment and attendance reporting
Asset and inventory updates
Testing readiness confirmations
Budget and procurement documentation

Benefits

Salary and benefits will be highly competitive, equitable, and commensurate with experience. The salary will range from $95,000-$105,000 based on experience and qualifications.
Health Coverage: Medical: Employer covers 85% of premiums, Dental: Employer covers 85% of premiums, Vision: 100% covered by employer
Retirement: 5% Employer Match of your annual salary dollar for dollar. No vesting period.
Additional Compensation: Opportunities for performance bonuses and additional stipends.
Wellness Matters: Mental health resources and employee assistance programs.
Perks for You: Student Loan counseling and discounts on wellness programs & gym memberships
Generous Paid Time Off: Enjoy 30+ holidays; 10 PTO days (10 month staff) and 20 PTO days (12 month staff)
Family First: 6 weeks paid parental leave for welcoming your new child. Eligible for up to 12 weeks of NY Paid Family Leave
Fertility Services: Coverage of fertility services and minimal out-of-pocket costs
Health Care & Dependent Care Flexible Spending Accounts: Up to $10,000 in HRA funds
Employer-Paid and Voluntary Life Insurance: AD&D benefit of one times salary through UNUM. This valuable benefit is provided at no cost to you.
Learn & Grow: Access to workshops, certifications, and ongoing professional development
Advance Your Career: University partnerships for certification.
Travel: Opportunities for global travel experiences.