Director of Operations and Budget Management, Senior Services

RISEBORO COMMUNITY PARTNERSHIP • New York, NY

84d • $118,000 - $123,000

About The Position

The Director of Operations and Budget Management will provide direction and leadership to the day-to-day business functions of our RB Seniors division. He/she will serve as the liaison to RBs Administrative Departments including but not limited to Finance & Accounting, Accounts Payable, Receivables, Human Resources, Payroll, Risk Management & IT. In addition, Director of Operations and Budget Management will track the financial performance for all government funded contracts and fundraising activities.

Requirements

• Bachelor's degree from an accredited college or university with a major in business, finance, math or any other related field.
• Experience working in Human Resources; non-profit setting a plus.
• Experience maintaining an HRIS.
• Experience and knowledge of bookkeeping, budgeting and financial analysis.

Nice To Haves

• Bilingual (Spanish) a plus.
• Must be detail-oriented and possess excellent communication and organizational skills.
• Experience with Microsoft office programs, with advanced knowledge of word and excel.
• Ability to deal professionally with confidential information.

Responsibilities

• Improve the business processes for each program through analysis and collaboration.
• Get involved in long-term business planning at the managerial and executive level.
• Assist in Project Management and conduct research as directed.
• Ensure department managers meet budget and invoice submission deadlines.
• Track incident reports and coordinate reporting with Human Resources, Director of Risk Management and Executive Assistant to the CEO.
• Come up with ideas that will streamline work and identifies incidents that require immediate attention in the division.
• Coordinate and track Certificates of Occupancy, PA permits and food service establishment permits.
• Supervise the Meals on Wheels (MOW) Program.
• Provide technical assistance in program operations, nutritional and delivery, staffing, and coordination with the Local 338 union contract.
• Ensure that programs meet funding source requirements and appropriately maintain client database and routing.
• Review quarterly service units and track performance indicators for the Division; advise VP of Seniors and Director of Senior Services on under-utilization.
• Participate in monthly division and administrative meetings as well as other meetings and/or seminar as necessary.
• Develop new initiatives and future program expansion in MOW and Food Service.
• Design effective budget models for senior service department.
• Work with VP or assigned staff to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities.
• Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis.
• Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors.
• Present annual budgets to finance department and senior managers.
• Perform on-going forecasting to ensure grants are maximized.
• Review budgets to ensure compliance with contractual and legal regulations.
• Coordinate requests to funder for approval to purchase equipment and one-time costs.
• Conduct periodic review of liability insurance spreadsheets.
• Request property codes for new grants & contracts and at the start of new fiscal years.
• Prepare & track request on all purchases.
• Ensure invoices are sent in a timely manner to the Accounts Payable department.
• Review vouchers sent to funding agencies to ensure accuracy.
• Identify ledger inaccuracies and prepare journals to effect change.
• Review timecards to ensure timely approval and proper allocation prior to payroll cut-off date.
• Ensure payroll certification reports are reviewed, signed and returned to the Payroll Department in a timely manner.
• Prepare journal entry for all corrections to payroll certifications and retroactive allocations.
• Suggest spending improvements that increase profits.
• Recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures.
• Act as point person for communications between HR and divisional staff.
• Involvement in development and continued update of the HRIS.
• Participate in job fairs.
• Periodically auditing of database to ensure accuracy; report all data discrepancies to HR department.
• Initiate timely submission of employee changes via PAFs in accordance to program needs and budgetary considerations.
• Work closely with unit directors, managers and supervisors for proper completion of performance evaluations.
• Work with our Training Specialist to schedule trainings for division, as necessary.
• Oversee task management in our HRIS.
• Work with Benefit Specialist to coordinate staff meetings, open enrollment and information sessions for employee benefits.
• Assist with coordination of leaves as well as the benefit claim process including paid family leave, short-term disability and workers compensation.
• Maintain necessary files for audits.
• Maintains confidentiality at all times.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees