Director of Logistics and Facilities

Harris County (TX)-posted about 1 month ago
Full-time • Director
Onsite • Houston, TX
501-1,000 employees
Construction of Buildings
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The Harris County Tax Assessor-Collector's Office (HCTO) is seeking an experienced and dedicated Director of Logistics and Facilities to oversee and optimize all facility operations at HCTO locations, ensuring the efficient and effective use of space allocated to HCTO by designing new office layouts and coordinating construction and renovations with relevant County departments. The Director of Logistics and Facilities will also oversee the Tax Office's Distribution Center (DC) Warehouse and mailroom, ensuring efficiency in inventory management, distribution, and mail processing. This role requires a strategic thinker with project management skills to develop and implement logistics strategies that align with the office's overall business objectives and develop plans to help mitigate risk to the HCTO. Reporting to the Chief Administrative Officer, the Director of Logistics and Facilities will collaborate closely with other departments, such as facilities and property management, procurement, and customer service to ensure seamless integration and coordination of logistics activities. About the Tax Assessor-Collector The Harris County Tax Assessor-Collector's Office is essential for ensuring the proper administration of tax laws and providing vital services to the community. The office plays a key role in local government, handling various financial and administrative tasks, including: Property Tax Collection: Assess and collect property taxes for all eligible commercial and residential property owners and entities. Calculate property taxes based on appraised values and ensure collection and distribution to the appropriate entities. Motor Vehicle Services: Manage commercial and residential vehicle registration, issue license plates, and handle vehicle title transfers, including the collection of associated fees. Voter Registration: Oversee voter registration within the county, issue voter registration certificates, and maintain an accurate voter registration roll. Additional Revenue Collection: Collecting certain fees, fines, and revenues related to permits or state mandates, depending on the county's needs.

  • Supervise all Distribution Center (DC) Warehouse and mailroom employees, ensuring efficient workflow and adherence to policies.
  • Develop and implement logistics strategies to optimize storage, distribution, and mail processing.
  • Maintain warehouse and mailroom inventory and oversee the handling of incoming and outgoing shipments.
  • Ensure compliance with safety and security protocols within the warehouse and mailroom operations.
  • Serve as the Tax Office representative for matters related to HCTO facilities, responsible for safe, efficient, and compliant operations across branches, warehouse, and administrative offices.
  • Coordinate with Engineering on testing, inspections, and corrective actions, maintain compliance with FMO, OSHA, ADA, environmental (EHS), and other applicable codes/permits.
  • Lead space planning, office moves, renovations, and small capital projects in coordination with the Engineering Department; review drawings and phasing plans to ensure operations continuity and code compliance.
  • Manage the performance of construction, workstation, and furniture vendors, ensuring that projects are completed timely and within scope and budget.
  • Maintain the Facilities Emergency Plan in alignment with COOP/IMT; ensure facilities-specific emergency procedures, shut-down/start-up checklists, and post-incident assessments are current and trained.
  • Collaborate with the Financial Services team to ensure that annual maintenance fees are tracked and timely paid
  • Collaborate with the Financial Services team to ensure that payments to vendors for facilities, projects, mail, and other logistics-related expenses are tracked and timely paid.
  • Participate in emergency management operations as a Tier 1 Essential Employee and be available for after-hours response during unusual or emergency situations.
  • Support the Chief Administrative Officer for the HCTO's Continuity of Operations (COOP) plan if or when activated.
  • Recommend and implement approved organizational process or policy changes as needed to improve operational efficiency.
  • Prepare and review operational reports and schedules to ensure accuracy and effectiveness.
  • Set departmental goals and deadlines in alignment with HCTO priorities.
  • Plan, administer, and control budgets for contracts, equipment, and supplies.
  • Own the inspection calendar (FMO, elevators, backflow, boilers, life-safety, ADA) and corrective action close-outs; maintain documentation for audits and public records.
  • Prepare the annual facilities capital plan (renewals, replacements, renovations, moves, maintenance, compliance-driven fixes) that prioritizes needs, risks, cost, and service impacts
  • Act as the Tax Office liaison to Harris County law enforcement agencies to support security needs for Tax Office facilities, outreach events, and other special events.
  • Serve as the point of contact for Tax Office security initiatives, including maintaining data sets, generating weekly reports, and managing security systems and cameras.
  • Integrate facility security risk assessments (lighting, cameras, access control, incident trends) into the FM audit cycle; prioritize mitigations and track completion.
  • Perform other duties as assigned to support the mission and operations of HCTO.
  • Bachelor's degree in supply chain management, Logistics, Business Administration, or a related field from an accredited institution within the U.S. Relevant experience may substitute for the required education.
  • A minimum of 5-7 years of experience in logistics, warehouse management, or a related operational leadership role.
  • Proven project management leadership experience on logistics and/or facilities projects of significant impact.
  • Strong leadership and team management skills with the ability to oversee multiple teams and projects.
  • Experience with security access systems and employee credential management.
  • Knowledge of facilities maintenance and construction project coordination.
  • Proficiency in budgeting and financial coordination related to logistics and facility operations.
  • Strong problem-solving skills and the ability to work in a fast-paced environment.
  • Excellent communication and collaboration skills to work with internal departments and external partners.
  • Principles and practices of logistics, warehouse operations, mailroom management, and facilities management.
  • Building systems, preventive maintenance procedures, safety codes, and regulatory requirements (OSHA, ADA, environmental/EHS codes).
  • Project management principles, including planning, budgeting, scheduling, and vendor management.
  • Budgeting, financial tracking, and resource allocation related to logistics and facilities operations.
  • Emergency management and continuity of operations planning (COOP/IMT).
  • Security management, including access control, surveillance systems, and risk assessment.
  • Leadership and team management, including supervision of multiple teams in diverse operational areas.
  • Strategic planning and operational optimization for warehouses, mailrooms, and facilities.
  • Effective communication and collaboration with internal departments, external vendors, and law enforcement.
  • Analytical and problem-solving skills to assess operational efficiencies and risks.
  • Planning and executing capital projects, renovations, office moves, and maintenance programs.
  • Data tracking and reporting using CMMS, spreadsheets, and reporting tools.
  • Ability to prioritize multiple projects and deadlines while maintaining operational efficiency.
  • Ability to interpret technical drawings, building codes, and safety regulations.
  • Ability to respond to emergency situations as a Tier 1 Essential Employee.
  • Ability to maintain confidentiality and handle sensitive information.
  • Ability to foster a collaborative and productive work environment.
  • Experience working in a government or tax office environment.
  • Familiarity with USPS mailroom regulations and logistics best practices.
  • Certification in logistics, project management, or facilities management is a plus.
  • Medical Coverage
  • Dental Coverage
  • Vision Coverage
  • Wellness Plan
  • Life Insurance
  • Long-Term Disability (LTD) Insurance
  • Employee Assistance Program (EAP)
  • Healthcare Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
  • Eleven (11) County-observed holidays
  • One (1) floating holiday per year
  • Paid Parental Leave
  • Sick Leave
  • 457 Deferred Compensation Plan
  • Professional learning & development opportunities
  • Retirement pension (TCDRS defined benefit plan)
  • Flexible work schedule
  • METRO RideSponsor Program
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