Director of Fuel Supply & Purchasing

Buell Fuel•Town of Marshall, NY

30d

About The Position

The Director of Fuel Supply & Purchasing is responsible for the end-to-end procurement of liquid fuel products, including fuel oil, diesel, gasoline, and propane. This is a hands-on leadership role with direct responsibility for daily purchasing decisions, supplier coordination, inventory planning, and cost control. The Director ensures reliable supply at competitive cost while maintaining tight alignment with operations, dispatch, and finance. This role owns fuel purchasing execution, not just strategy.

Requirements

Significant experience in fuel purchasing and supply management
Deep understanding of fuel oil, diesel, gasoline, and propane markets
Strong knowledge of rack pricing, basis differentials, and fuel logistics
Proven ability to make time-sensitive purchasing decisions
Strong leadership, communication, and analytical skills
Bachelors Degree

Nice To Haves

Fuel distributor or propane company environment
Experience managing seasonal demand cycles
Familiarity with tank monitoring, dispatch, and fuel inventory systems

Responsibilities

Direct and execute daily fuel purchases across all products and locations
Monitor market pricing, rack postings, basis movements, and supply conditions
Make real-time purchasing decisions to balance cost, availability, and operational demand
Oversee spot purchases, scheduled loads, and contract volumes
Monitor tank levels, throughput, and storage capacity across all facilities
Plan seasonal builds and drawdowns based on weather, demand patterns, and delivery schedules
Prevent run-outs, emergency purchases, and excess inventory
Adjust purchasing strategies during peak demand, weather events, and supply disruptions
Manage relationships with suppliers, terminals, and transport providers
Negotiate pricing, supply terms, and volume commitments
Evaluate supplier performance for reliability, pricing accuracy, and service
Resolve supply issues, delays, shortages, and pricing discrepancies
Track delivered cost by product and location
Provide accurate cost data to finance and pricing teams
Support fixed-price programs, margin management, and exposure awareness
Identify opportunities to reduce delivered cost and improve supply efficiency
Set purchasing standards, controls, and approval thresholds
Oversee and mentor fuel buyers or supply coordinators, if applicable
Serve as the primary point of accountability for fuel supply performance
Collaborate with executive leadership on supply planning and risk considerations
Ensure compliance with applicable regulatory and internal control requirements
Maintain accurate documentation for purchases, contracts, and audits
Support accounting reconciliations related to fuel inventory and cost