Director of Finance

UNITED CHRISTIAN ACADEMY • Rancho Cucamonga, CA

1d • $70,304 - $70,304

About The Position

Job DetailsJob Location: 10900 Civic Center Dr. - Rancho Cucamonga, CA 91730Position Type: Full TimeSalary Range: $70,304.00 - $70,304.00 Salary/yearQualifications: Born-again Christian. Credible Christian role model whose godly lifestyle and character demonstrates obedience to God and the Holy Bible. Demonstrates a lifestyle on and off campus consistent with Christian values in all areas. A Christian lifestyle should reflect the biblical perspective of integrity and appropriate personal and family relationships, business conduct and moral behavior. Displays spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6) and promote the spiritual development of a child through Scripture study and memorization, prayer, witnessing, and unity in the Body of Christ. Possess strong Biblical knowledge, able to apply biblical principles to school instruction and administration. Support and comply with the school’s Statement of Faith and Christian Conduct. Understanding and commitment to UC Academy’s educational objectives and philosophy of education. Member of an evangelical, Bible-believing church. Bachelor’s degree in Business, Finance, Accounting, Economics or related field. Master’s Degree in related field or CPA Certification preferred. Minimum of 5 years of experience demonstrating leadership in the financial and operations areas of an organization. Prior financial experience in a school setting preferred. Strong fundamental understanding of general accounting practices and financial management in K-12 settings, and/or non-profit settings. Financial, Benefits and Risk Management GAAP Accounting Principles State and Federal standards and requirements concerning the record-keeping and reporting of educational budgets, funds and accounts. Financial and statistical record-keeping techniques. In-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls. Professional knowledge of the principles and techniques used in financial analysis, projections and research. In-depth knowledge of the accounting data entry and storage systems. In-depth knowledge of the external and internal audit processes. Working knowledge of insurance and insurability including risk-and-return analysis. Demonstrated expertise in oral and written communication. Requires advanced math skills to perform an array of business and statistical calculations. Calculate figures ad amounts such as discounts, interest, commissions, proportions, and percentages. Collaborative decision-making style, with a proven track record of working effectively with diverse stakeholders to meet goals and drive results. Strong reasoning; exhibit sound and accurate judgment. Understand organizational strengths and weaknesses and develop strategies to achieve organizational goals. Ability to work independently with strong organization and time management skills. Strong interpersonal skills to communicate effectively and engage respectfully with a variety of stakeholders, including the ability to synthesize and present large bodies of information. Microsoft Windows & Office Suite Computer – Accounting Software (QuickBooks), database software, tuition management software (FACTS Premier), spreadsheet software, payroll system (BambooHR/Trax) First Aid/CPR Certification. TB clearance with the last four years. Criminal Justice fingerprint clearance. Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form. 1. Personal/Spiritual Leadership Maintain a lifestyle that promotes health and endurance necessary for the position. Maintain a personal decorum that models professionalism and modesty. Develop and maintain rapport with students, parents, and colleagues to promote a positive school atmosphere. Seek to model Christ in attitude, speech, and action. Demonstrate continual growth in biblical knowledge and spiritual maturity. Maintain professionalism daily. Seek ways to grow professionally. Receives feedback humbly. Performs all duties to the highest standards. Uphold organizational values, always working with integrity and in an ethical manner. Displays enthusiasm, positivity, patience, and a sense of humor. 2. Financial Management Plans, organizes, controls and directs such functions as accounting, budgeting, accounts payable/receivable, payroll, purchasing, categorical funds, and special programs. Formulates and develops financial policies, procedures (including internal controls) and programs ensuring Board procedures are followed. Manage and maintain all contracts with vendors for all services at the school (excluding Information Technology contracts). Filing all required state and federal tax returns. Assures protection of assets by developing, coordinating, and overseeing administration of internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds. Directs fixed asset accounting. Maintains up-to-date accounting of fixed asset account balances. Oversees determination of depreciation rates. Monitors inventory levels if applicable, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances. Prepare monthly financial statements on a GAAP basis for review with the Superintendent and to present at Board of Trustees meetings. Monitors department financial activity for the purpose of ensuring that allocations are accurate, expenses are withing budget and/or fiscal practices are followed. Maintain a variety of manual and electronic fiscal information, files and records (e.g., accounts payable, accounts receivable, contracts, ADA, etc.) to provide accurate documentation of transactions and minimize adverse audit findings. Interpret and adhere to local, state, and federal laws, codes, regulations, policies, and procedures that govern the financial operations of United Christian Academy. Building relationships with banks and local businesses as appropriate for the needs of the school 3. Advising & Forecasting Provides support and advises Administrators and Directors and other personnel in financial issues including budget and expenditures. Advises on unusual trends or problems and recommends appropriate corrective action. Perform analysis and strategic consultation on Accounting and Finance related issues impacting the organization. Prepare briefings, memos, or presentations to communicate findings. Forecasts short-range cash requirements and obligations, as a basis for aintaining adequate funds. Directs and prepares analyses of program and special fund costs and methods of financing, including long-range projections, overhead allocations, and value-added benefits to the school. Develop and maintain a multi-year budget model to support forecasting. 4. Budgeting & Analysis a) Partner with the Superintendent in the preparation of short-term and long-range financial plans and budgets based on broad organization goals and objectives. Prepares preliminary and final budget summaries for school funds. Develops systems for, and implements financial controls for budgets and school funds. Work closely with the Superintendent and other senior leaders, and external partners to oversee the budget, cash flows, and overall finances Partner with the Superintendent to set and implement strategic financial goals that optimize the use of and ensure the equitable distribution of funds to achieve UCA’s mission. Analyze financial information (e.g., budgets, projects, cash flows, compensation, etc.) and create user-friendly financial models, dashboards, and reports to promote strategic decision-making. Ensure funding allocations and disbursements are accurate and within budget by monitoring expenditures, fund balances, and related financial activities. Lead compilation and analysis of data from a wide variety of sources to ensure compliance with the organization’s policies and procedures, and/or monitoring program components. 5. Compliance Ensure compliance with all regulatory tax filing and audit requirements. Partner with the Finance Committee to oversee the financial aid process. 6. Audit Directs and coordinates the annual independent audit, maintaining contact with external auditors to assure business office practices and procedures are in compliance with Federal, State and County requirements. Lead internal audits to ensure program operations are within budget and in accordance with appropriate fiscal practices. 7. Payroll a) Perform all payroll functions to ensure that employees are paid in a timely and accurate manner – includes employees, coaches, substitutes, and enrichment teachers. b) Issue annual W2’s and 1099’s c) Process benefit invoices and ensure payroll deductions are calculated and collected accurately. 8. Risk Management Oversee the risk management program, including insurance plans, and workers compensation payments. Interact with vendors; investigate issues, audit reports and transfer data. Functions as primary liaison for faculty related vendors. Manage, coordinate, and contract all school insurance policies/programs. Oversee additional insured requests for outside campus facility usage and contracting. Monitor, assess and review contractual obligations for outsourced school services along with Office Manager & Security Manager. This job description is meant to cover the key requirements of the job duties. Other activities, duties or responsibilities may be required of the employee, and these may change, or new ones may be assigned at any time with or without notice. Supervisory Responsibilities: This position supervises 2-4 employees and is responsible for the financial management of the school. This person deals with highly confidential matters. This role create the budget for and is responsible for the overall cash and financial management of UCA. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Director of Finance performs the following physical actions during the normal course of their job: Constantly – sitting, hearing, listening Frequently – bending (neck), speaking, vision (close), thinking, calculating, repetitive use of hands, simple grasping (both hands), keyboarding with both hands Occasionally – walking, standing, bending (waist), squatting, kneeling, twisting (neck), twisting (waist), depth perception, color vision, vision (distance), memory/recall, power grasping (both hands), fine manipulation (both hands), pushing & pulling (both hands), reaching (above & below shoulder level) Lift/carry 10 – 25 lbs Car driving – typically limited to/from meetings, between campus and district office Equipment – limited to typical office equipment (copy machine/shredder); no heavy machinery WORK ENVIRONMENT: Work environment includes indoor and outdoor environments and office and classroom settings. Floating desk assignment and/or shared office space may be required; moderate noise levels commensurate to a classroom environment. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws.

Requirements

• Born-again Christian.
• Credible Christian role model whose godly lifestyle and character demonstrates obedience to God and the Holy Bible.
• Demonstrates a lifestyle on and off campus consistent with Christian values in all areas. A Christian lifestyle should reflect the biblical perspective of integrity and appropriate personal and family relationships, business conduct and moral behavior.
• Displays spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6) and promote the spiritual development of a child through Scripture study and memorization, prayer, witnessing, and unity in the Body of Christ.
• Possess strong Biblical knowledge, able to apply biblical principles to school instruction and administration.
• Support and comply with the school’s Statement of Faith and Christian Conduct.
• Understanding and commitment to UC Academy’s educational objectives and philosophy of education.
• Member of an evangelical, Bible-believing church.
• Bachelor’s degree in Business, Finance, Accounting, Economics or related field.
• Minimum of 5 years of experience demonstrating leadership in the financial and operations areas of an organization.
• Strong fundamental understanding of general accounting practices and financial management in K-12 settings, and/or non-profit settings.
• Financial, Benefits and Risk Management GAAP Accounting Principles State and Federal standards and requirements concerning the record-keeping and reporting of educational budgets, funds and accounts.
• Financial and statistical record-keeping techniques.
• In-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls.
• Professional knowledge of the principles and techniques used in financial analysis, projections and research.
• In-depth knowledge of the accounting data entry and storage systems.
• In-depth knowledge of the external and internal audit processes.
• Working knowledge of insurance and insurability including risk-and-return analysis.
• Demonstrated expertise in oral and written communication.
• Requires advanced math skills to perform an array of business and statistical calculations.
• Calculate figures ad amounts such as discounts, interest, commissions, proportions, and percentages.
• Collaborative decision-making style, with a proven track record of working effectively with diverse stakeholders to meet goals and drive results.
• Strong reasoning; exhibit sound and accurate judgment.
• Understand organizational strengths and weaknesses and develop strategies to achieve organizational goals.
• Ability to work independently with strong organization and time management skills.
• Strong interpersonal skills to communicate effectively and engage respectfully with a variety of stakeholders, including the ability to synthesize and present large bodies of information.
• Microsoft Windows & Office Suite Computer – Accounting Software (QuickBooks), database software, tuition management software (FACTS Premier), spreadsheet software, payroll system (BambooHR/Trax)
• First Aid/CPR Certification.
• TB clearance with the last four years.
• Criminal Justice fingerprint clearance.
• Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form.
• Maintain a lifestyle that promotes health and endurance necessary for the position.
• Maintain a personal decorum that models professionalism and modesty.
• Develop and maintain rapport with students, parents, and colleagues to promote a positive school atmosphere.
• Seek to model Christ in attitude, speech, and action.
• Demonstrate continual growth in biblical knowledge and spiritual maturity.
• Maintain professionalism daily.
• Seek ways to grow professionally.
• Receives feedback humbly.
• Performs all duties to the highest standards.
• Uphold organizational values, always working with integrity and in an ethical manner.
• Displays enthusiasm, positivity, patience, and a sense of humor.

Nice To Haves

• Master’s Degree in related field or CPA Certification preferred.
• Prior financial experience in a school setting preferred.

Responsibilities

• Plans, organizes, controls and directs such functions as accounting, budgeting, accounts payable/receivable, payroll, purchasing, categorical funds, and special programs.
• Formulates and develops financial policies, procedures (including internal controls) and programs ensuring Board procedures are followed.
• Manage and maintain all contracts with vendors for all services at the school (excluding Information Technology contracts).
• Filing all required state and federal tax returns.
• Assures protection of assets by developing, coordinating, and overseeing administration of internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds.
• Directs fixed asset accounting.
• Maintains up-to-date accounting of fixed asset account balances.
• Oversees determination of depreciation rates.
• Monitors inventory levels if applicable, receives verification after physical inventories are completed, compares book versus actual inventory, and advises others on variances.
• Prepare monthly financial statements on a GAAP basis for review with the Superintendent and to present at Board of Trustees meetings.
• Monitors department financial activity for the purpose of ensuring that allocations are accurate, expenses are withing budget and/or fiscal practices are followed.
• Maintain a variety of manual and electronic fiscal information, files and records (e.g., accounts payable, accounts receivable, contracts, ADA, etc.) to provide accurate documentation of transactions and minimize adverse audit findings.
• Interpret and adhere to local, state, and federal laws, codes, regulations, policies, and procedures that govern the financial operations of United Christian Academy.
• Building relationships with banks and local businesses as appropriate for the needs of the school
• Provides support and advises Administrators and Directors and other personnel in financial issues including budget and expenditures.
• Advises on unusual trends or problems and recommends appropriate corrective action.
• Perform analysis and strategic consultation on Accounting and Finance related issues impacting the organization.
• Prepare briefings, memos, or presentations to communicate findings.
• Forecasts short-range cash requirements and obligations, as a basis for aintaining adequate funds.
• Directs and prepares analyses of program and special fund costs and methods of financing, including long-range projections, overhead allocations, and value-added benefits to the school.
• Develop and maintain a multi-year budget model to support forecasting.
• Partner with the Superintendent in the preparation of short-term and long-range financial plans and budgets based on broad organization goals and objectives.
• Prepares preliminary and final budget summaries for school funds.
• Develops systems for, and implements financial controls for budgets and school funds.
• Work closely with the Superintendent and other senior leaders, and external partners to oversee the budget, cash flows, and overall finances
• Partner with the Superintendent to set and implement strategic financial goals that optimize the use of and ensure the equitable distribution of funds to achieve UCA’s mission.
• Analyze financial information (e.g., budgets, projects, cash flows, compensation, etc.) and create user-friendly financial models, dashboards, and reports to promote strategic decision-making.
• Ensure funding allocations and disbursements are accurate and within budget by monitoring expenditures, fund balances, and related financial activities.
• Lead compilation and analysis of data from a wide variety of sources to ensure compliance with the organization’s policies and procedures, and/or monitoring program components.
• Ensure compliance with all regulatory tax filing and audit requirements.
• Partner with the Finance Committee to oversee the financial aid process.
• Directs and coordinates the annual independent audit, maintaining contact with external auditors to assure business office practices and procedures are in compliance with Federal, State and County requirements.
• Lead internal audits to ensure program operations are within budget and in accordance with appropriate fiscal practices.
• Perform all payroll functions to ensure that employees are paid in a timely and accurate manner – includes employees, coaches, substitutes, and enrichment teachers.
• Issue annual W2’s and 1099’s
• Process benefit invoices and ensure payroll deductions are calculated and collected accurately.
• Oversee the risk management program, including insurance plans, and workers compensation payments.
• Interact with vendors; investigate issues, audit reports and transfer data.
• Functions as primary liaison for faculty related vendors.
• Manage, coordinate, and contract all school insurance policies/programs.
• Oversee additional insured requests for outside campus facility usage and contracting.
• Monitor, assess and review contractual obligations for outsourced school services along with Office Manager & Security Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Director