Director of Finance - Historic Richmond Foundation

Warren Whitney•Richmond, VA

2d•Onsite

About The Position

Historic Richmond Foundation (Historic Richmond) is seeking a part-time Director of Finance to serve as a strategic financial partner to the Executive Director and Board of Advisors for a mission-driven, preservation-focused nonprofit in Richmond, Virginia. The Director of Finance will lead core accounting, reporting, and budgeting processes and translate financial data into clear, practical information that supports strong decision-making, organizational stewardship, and long-term sustainability. This role will appeal to a detail-oriented, hands-on financial professional who enjoys both day-to-day accounting work and higher-level analysis and who wants to contribute to the organization's mission of preserving and revitalizing Richmond's distinctive historic character. Historic Richmond is an independent 501(c)(3) nonprofit organization whose mission is to shape the future of Richmond by preserving diverse historic buildings, neighborhoods, and places, sparking revitalization, and championing the city's distinctive architectural legacy. For more than 90 years, Historic Richmond has encouraged preservation, rehabilitation, and revitalization throughout the city. The Director of Finance is responsible for accurate, timely, and compliant financial management of Historic Richmond. The role oversees accounting operations, internal controls, financial reporting, budgeting, cash flow management, audit coordination, tax and regulatory compliance, and governance-level financial communication with the organization's leadership team and the Board.

Requirements

Bachelor's degree in accounting, finance, business, or a related field.
Minimum of five years of accounting and financial management experience, preferably in a nonprofit setting.
Experience preparing financial statements, reconciliations, budget support materials, and board-facing financial reports.
Knowledge of nonprofit accounting principles, monthly closing processes, and financial statement preparation.
Knowledge of internal controls, reconciliation practices, segregation of duties, and fraud risk mitigation.
Experience working with QuickBooks or similar accounting systems in desktop and cloud-based environments.
Familiarity with payroll processing workflows and related reporting requirements.
Ability to work a flexible part-time schedule that may vary throughout the month and year and to attend scheduled Board, Finance Committee, and staff meetings.
Strong interpersonal skills and the ability to communicate clearly with the Executive Director, staff, outside accountants, auditors, and volunteer leadership.
Strong problem-solving ability, sound judgment, and the capacity to provide timely, accurate analyses.
High level of integrity and dependability with a strong results orientation.
Knowledge of GAAP reporting, financial regulations, and applicable tax requirements.
Ability to plan, organize, and manage multiple tasks while meeting strict deadlines.
Commitment to Historic Richmond's mission, principles, and organizational structure.

Nice To Haves

Experience coordinating with external auditors, payroll providers, and tax or regulatory filings; CPA or other relevant certification preferred.

Responsibilities

Prepare monthly financial statements, including statements of receipts and expenses and key asset and liability accounts, with clear variance explanations.
Prepare interim internal reports comparing actual performance to budget and prior-year results.
Maintain sound internal controls, segregation of duties, and associated documentation.
Prepare year-end journal entries, reconcile accounts, and support annual closeout procedures.
Reconcile all bank, investment, and electronic payment accounts.
Reconcile deposit logs to bank deposits and reconcile contributions recorded in development records each month.
Input investment account activity and prepare monthly investment tracking reports.
Provide cash flow reports, project reports, and other financial analyses requested by leadership.
Review payroll reports and post payroll journal entries.
Review timesheets and other payroll related records in coordination with the Executive Director.
Serve as backup for payroll processing on an as-needed basis.
Support year-end payroll processes, including W-2 and Form 1099 generation.
Assist with staff onboarding and offboarding regarding benefits utilization.
Lead the development of the annual budget with staff, the Executive Director, Executive Committee, and Finance Committee, and input the approved budget into the accounting system.
Prepare monthly variance analyses and narrative explanations to support management decision-making.
Provide financial modeling and projections, as needed, to support strategic initiatives and grant- or project-based work.
Prepare financial packets and related reports for Finance Committee and Board meetings and attend those meetings as a key financial resource.
Coordinate the annual audit and preparation of the annual financial statements, IRS Form 990 and assist with preparation of Virginia Form 102.
Prepare and file quarterly sales tax reports and assist with renewal of the organization's sales tax exemption.
Support financial oversight for the Council of Historic Richmond and other auxiliary support groups, including periodic reconciliation and coordination with treasurers.
Help maintain secure financial records, backup practices, and appropriate confidentiality related to accounting and payroll information.
Provide recommendations for improving accounting procedures, reporting practices, onboarding-related administrative support, and cybersecurity awareness as organizational needs evolve.
Collaborate with staff to align financial practices with Historic Richmond's mission, strategic priorities, and programmatic work.