Director of Finance

The Rhodes School•Houston, TX

5d•$85,000

About The Position

The Director of Finance oversees and manages the day-to-day financial and business operations of the district, including accounting, payroll, purchasing, accounts payable and receivable, and cash management. This role serves as a key advisor to the Superintendent, ensuring financial integrity, compliance, and strategic fiscal planning aligned with organizational goals.

Requirements

Bachelor’s degree in accounting, Finance, or related field required.
Minimum of two (2) years of accounting experience with increasing responsibility.
Knowledge of and ability to understand and interpret applicable policies, state statutes, and federal guidelines.
Knowledge of budgeting procedures and financial and business operations for school districts and similar governmental agencies.
Ability to prepare agenda items and present and defend them to the School Board.
Ability to use data-driven decision-making to determine the effectiveness of various programs and initiatives and develop strategies for improvement.
Knowledge of the teaching/learning process in the school setting.
Ability to oversee the implementation of a sound budgeting process.
Ability to work collaboratively with others and facilitate groups to a consensus.
Knowledge of state-of-the-art research and best practices in areas of responsibility.
Ability to represent TRS at state and regional functions.
Ability to motivate, lead, and challenge a team, and establish goals, objectives, and action plans to achieve TRS goals.
Ability to communicate effectively with a variety of audiences orally and in writing, including electronic media.
Microsoft Office, Eduphoria, Office equipment (e.g., computer, copier). General Knowledge of accounting procedures, district policies, and school law.

Nice To Haves

Master’s degree preferred.
At least one (1) year of supervisory experience in a school finance or similar environment is preferred.

Responsibilities

Financial Management & Accounting
Supervise all business office operations, including general ledger, accounts payable, accounts receivable, purchasing, and payroll.
Manage month-end and year-end close processes, including:
Preparation and review of journal entries and account reconciliations
Bank and credit card reconciliations
Fixed assets and depreciation schedules
Prepaids and amortization schedules
Notes payable and lease reconciliations
Revenue and deferred revenue recognition
Accounts payable and receivable reconciliation
Trial balance and general ledger review
Prepare accurate and timely financial statements.
Ensure all financial transactions are properly documented and compliant with applicable standards.
Maintain compliance with generally accepted accounting principles (GAAP) and all federal, state, and local regulations.
Accounts Payable & Receivable
Oversee accounts payable processes, including:
Bill.com imports and processing
Check run review and approval (coding, documentation, dates)
Daily cash flow monitoring
Weekly AP meetings
Manage accounts receivable and revenue functions:
Record receipts (federal, state, and local funding)
Oversee grant drawdowns (TEAL, G5, E-Rate, EMAT, etc.)
Ensure accurate monthly revenue recognition
Manage MySchoolBucks transactions, refunds, and fundraising requests
Purchasing & Procurement
Oversee procurement processes and compliance requirements.
Review and approve purchase requisitions, quotes, and funding sources.
Approve purchase order revisions and monitor open POs.
Review and approve new vendor requests (including compliance verification such as SAM.gov and W-9s).
Manage insurance renewals and procurement policies.
Budgeting & Financial Planning
Lead the development and management of the annual budget.
Prepare budget amendments for Board approval.
Oversee budget imports and revisions in financial systems.
Conduct regular budget review meetings with department leaders.
Collaborate with HR on staffing plans, salary verification, and position control.
Support PEIMS submissions and financial reporting alignment.
Payroll & Benefits
Provide oversight and backup support for payroll processing.
Review TRS schedules and benefits payable.
Ensure payroll accuracy and compliance.
Audit & Compliance
Manage all state and federal audits:
Prepare audit documentation and samples
Coordinate with auditors and respond to inquiries
Review audit reports and management letters
Present audit findings for Board approval
Ensure timely completion of all required financial reporting and compliance submissions.
Grant & Fund Management
Oversee financial grant management, including compliance and reporting.
Provide documentation for reimbursements and grant expenditures.
Manage special grant reporting (e.g., MSAP, NSLP).
Cash & Risk Management
Monitor and manage daily cash flow and banking activities.
Record bank transfers, charges, and reconciliations.
Support risk management processes, including workers’ compensation audits and insurance.
Reporting & Operational Oversight
Prepare internal and external financial reports for leadership and Board presentations.
Maintain and update financial policies and procedures.
Oversee required reports, including:
Charter School Survey
IRS 990
Real Property Survey
Transportation Report
Website financial postings (budget, audit reports, etc.)
Systems & Technology
Oversee and utilize financial and operational systems, including:
Websmart, Bill.com, MySchoolBucks, Monday.com, Trainual
G5, TEAL, EMAT, TSDS, Audit 2.0
BambooHR, Google Workspace, DocuSign, Zoho, Dashlane
E-Rate (USAC), Zeffy, OneCause, Frontline
Leadership & Administration
Supervise and develop business office staff.
Maintain strong communication with internal departments and leadership.
Manage finance-related communications and shared inboxes.
Perform other duties as assigned by the Superintendent.
Perform other duties assigned.