Director of Finance

Jubilee Association of Maryland•Kensington, MD

14d•$120,000

About The Position

The Director of Finance serves as a strategic leader in the organization’s stewardship of financial resources. They serve on Jubilee’s Executive Team and oversee the full spectrum of finance and accounting functions, including budgeting, Medicaid billing, pledge and grant accounting, cash and investments management, payroll, accounts payable, financial reporting, and custodial bookkeeping for clients. The Director of Finance champions initiatives that foster efficient and thoughtful accountability for the organization’s resources.

Requirements

Bachelor’s degree in accounting, finance, or related field.
8+ years of finance experience required, preferably in non-profit organizations.
Supervisory experience required.
Advanced reasoning abilities and good judgment.
Advanced written and verbal communication and interpersonal skills. People-first language and thinking are essential.
Excellent organizational skills and attention to detail to effectively manage documents, priority, and project lists.
Strong technology skills in effectively using Outlook, Word, Excel, and financial and project management systems and applications.
Ability to handle sensitive situations discreetly and tactfully, safeguarding personal information.
True passion for the mission of the organization; desire to work with and learn from people who have intellectual and developmental disabilities.

Nice To Haves

CPA preferred.
Bilingual (English/Spanish) is always a plus.

Responsibilities

Lead Jubilee’s Finance Department, which currently includes a Senior Accountant, Senior Accounting Manager, three Bookkeepers, and a part-time Executive Assistant.
Lead in developing, implementing, and evaluating strategic goals related to budgeting and financial management.
Serve on the Executive Team and contribute to organizational strategy and leadership.
Collaborate with the Executive Team to conduct cost analyses of potential new services or projects, as well as of existing services.
Lead Jubilee’s annual budgeting process, including providing guidance and materials for departmental budget preparation, preparing the organizational budget in consultation with the Board and executive leadership, and actively monitoring budget performance.
Oversee all organizational accounting, including maintaining the general ledger and ensuring proper classification and recording of expenses, revenue, and assets.
Oversee all accounts receivable functions, including timely and accurate billing of state and county revenue sources, recording and classifying revenue, reconciling billing and outstanding receivables, and addressing state billing exceptions.
Oversee all accounts payable functions including timely and accurate payments, maintenance of vendor files, allocation and classification decisions, and posting of accounts payable to the general ledger.
Reconcile and monitor all bank and investment accounts, monitor cash flow, and make recommendations to the Executive Director regarding maximizing investment income.
Maintain fixed assets and depreciation schedules and reconcile them to the general ledger.
Ensure timely and accurate bi-weekly payroll processing, including timesheet and leave approvals, proper withholding and benefits accruals, direct deposits, posting to general ledger, payroll tax reports and payments, coordination with the Human Resources Department, and reporting to relevant Executive Team members.
Oversee and ensure timely monthly closes and production of financial report package for the Executive Team and Board of Directors, including bank reconciliations, statement of activities, statement of position, liquidity report, departmental reports, and profitability reports by service site.
Make recommendations to the Executive Director concerning accounting issues, cash flow issues, and other matters which impact on the financial viability of the organization.
Complete Fiscal Year closings and coordinate the annual financial statement audit with Jubilee’s contracted financial auditor.
Address auditor’s recommendations.
Ensure timely and accurate submission of all federal and state tax forms and property tax forms.
Ensure the timely filing of quarterly 941 payroll tax returns, as well as the MD Unemployment Insurance tax returns.
Work with the auditor to ensure timely and accurate Form 990 and related annual filings.
In coordination with the Executive Director and COO, support the activities of the Board Finance Committee, and provide materials, reports, and presentations on budgets, accounting, and financial audits to the Finance Committee and full Board of Directors.
Monitor payments and payment formulas for all State and County contracts.
Ensure completion of Annual Cost Report, budget modifications, attendance reports, and all other reporting activities required by the Maryland Developmental Disabilities Administration and Montgomery County.
Oversee custodial bookkeeping for client funds, including budgeting support, Social Security Representative Payee services, benefits and income receipt, bill payment, assessment of fees when applicable, cash disbursement, recordkeeping, monthly reporting to clients and families, and balance monitoring to ensure compliance with state and federal government assistance eligibility requirements.
Collaborate with the Director of Communications and Development to ensure monthly reconciliation of donation revenue between the accounting and development databases.
Provide income and expense data as needed to support grant applications and reporting, annual and capital campaign reporting, and donor-designated funds.
Provide proactive, responsive customer service to internal and external stakeholders in all areas of job function.
Assume internal and external roles, projects, and responsibilities related to the role.

Benefits

4 weeks of vacation
2 weeks of sick leave
health/dental/life/disability insurance
3% retirement match after one year
7 paid holidays
$1,000 student loan assistance or tuition reimbursement
paid training opportunities
Flexible Spending Account (FSA) for medical and dependent care expenses
periodic reimbursement of vacation expenses
Depending on personal situations, additional paid leave may apple, such as parental leave, bereavement leave, and jury service.
Eligibility for some benefits starts at 20 or 30 hours of work per week.