Director of Finance

Mental Health Association in Orange County, NY•City of Middletown, NY

just now

About The Position

Title: Director of Finance Reports to: Associate Executive Director and Executive Director Job Objective: Operate an efficient, accurate and thorough Finance/Accounting Department. Oversee MHA’s financial strategy, reporting and operations, ensuring organizational short and long-term fiscal health, regulatory compliance and strategic vision.

Requirements

Minimum requirements: Bachelors Level Accounting Degree with at least five (5) years accounting experience. Prior not-for-profit accounting experience a plus.
Effective communication, management and analytical skills are required.
Strong leadership working with a team to develop and foster independence and department success.
Experience with accounting software, direct experience with Fund EZ a plus.
Expertise in budgeting, forecasting, financial reporting, and regulatory compliance.

Nice To Haves

Prior not-for-profit accounting experience a plus.
Experience with accounting software, direct experience with Fund EZ a plus.

Responsibilities

Financial strategy and planning: Developing and executing long-term financial plans, aligned with organizational goals.
Budgeting and Forecasting: lead annual agency and program budgeting, providing short and long-term forecasting to ensure overall program efficiency and agency financial strength.
Financial Reporting: prepare and present accurate monthly, quarterly and annual financial reports for programs and bi-monthly for board of directors.
Maintain agency’s accounting principals and systems.
Internal and External Controls and Compliance: Establish and maintain strong internal controls, risk management and ensure compliance with accounting standards, tax filings, and all regulatory requirements.
Oversite of electronic general ledger system.
Maintain chart of multiple accounts for 50+ programs (cost centers) to ensure expenses are tracked appropriately for all funding types.
Cash Flow: oversee and monitor agency liquidity, working capital and investments to maintain financial stability. Prepare reports accordingly.
Team Leadership: interview, hire, train, supervise, direct, mentor and develop finance staff, fostering a high-performance and independent team. Troubleshoot day-to-day team issues as necessary.
Provide direct supervision to Assistant Controller and Revenue Cycle Manager.
Oversee Medicaid compliance: work closely with Director of Compliance to ensure agency is following all Medicaid regulations. Establish internal controls with Director of Compliance to prevent fraud, waste and abuse.
Stakeholder Engagement: manage relationships with auditors, banks and external advisors (Finance Committee, Investment Committee, Board of Directors…).
Prepare Consolidated Fiscal Report (CFR) annually.
Review and approve Consolidated Quarterly Reports (CQR) as necessary.
Prepare Consolidated Budget Report (CBR) for each OMH funding letter, budget and change.
Review and approve Housing and Urban Development (HUD) vouchers and access online system to draw down funds accurately and timely.
Troubleshoot software as necessary.
Prepare, review and approve various expenditure reports for funding sources as necessary.
Prepare, review and approve budget amendments when necessary.
Review and ensure accurate and timely preparation of Schedule of Federal Awards and Federal Trial balance as part of year end close and single audit work.
Perform accounting control and reporting functions for specific areas within the individual programs.
Fiscal oversight, prepare and monitor budgets agency-wide and for individual programs, alert Associate Executive Director and Executive Director to problem areas.
Monitor actual versus budgeted expenditures.
Review financial reports and look for ways to reduce costs and prepare agency/program budget modifications as necessary.
Serve on Finance and Strategic Planning Board Committees as requested by Executive Director.
Prepare grant applications and grant budgets for new and renewed programs.
Oversite of biweekly agency payroll to ensure accuracy, compliance and adherence to internal controls and serve as a reviewer when necessary.
Maintain integrity of personnel, fiscal and legal records for required seven (7) years.
Work with independent audit firms to ensure timely yearly audit completion, financial compliance and protections are current and adequate.
Responsible for maintaining system of salary parity.
Research new initiatives upon request.
Employee shall perform all other duties as may be required by management.