About the position
The Director of Finance is responsible for providing consistent leadership in the financial area of the hotel by focusing on the profitability of the business; maintaining accurate and timely financial reporting; ensuring acceptable levels on internal control; ensuring compliance with all federal, state, and local regulations and Highgate Hotels’s Standard Operating Procedures; and safeguarding owners/investors assets.
Responsibilities
- Assist the accounting staff in the performance of their duties, including daily work and problem solving.
- Manage an energetic team that performs accounts payable, accounts receivable, ie audit, payroll, and cashiering duties.
- Interview, recommend hiring, train, develop, empower, coach and counsel, recommend and conduct performance and salary reviews, resolve problems, provide open communications and recommend discipline and termination, as appropriate.
- Update daily revenue figures and transfers.
- Review Accounts Payable batches for accuracy and correct General Ledger coding.
- Prepare and process journals for all transactions at month-end.
- Prepare balance sheet reconciliations.
- Prepare and submit tax returns.
- Prepare and submit cash position of the hotel weekly.
- Ensure the hotel maintains proper cash controls and sufficient cash balances.
- Ensure payroll is accurately prepared and approved and processed on a timely basis.
- Develop and maintain effective working relationships with all Departments.
- Review all accounts payable batches for accuracy and correct general ledger coding; and ensure that weekly check runs occur efficiently.
- Execute Month End close.
- Complete month end reports for Ownership and Management Group.
- Perform P&L analysis and make necessary adjustments prelude to closing the month.
- Ensure that all bank reconciliations and balance sheet reconciliations are completed on a timely manner.
- Organize monthly department meetings.
- Supervise the daily accounting operations ensuring compliance with the SOPs, internal controls and all federal, state and local laws and regulations.
- Analyze and reconcile all general ledger accounts and bank statements to ensure financial information is available and accurate.
- Assist in the compilation and preparation of the annual budget, forecasts, taxes and other financial reports to provide support thus ensuring accurate, timely information is available for management and owners.
- Train, monitor and coordinate the implementation and maintenance of financial and cash controls and information flow throughout the other departments in the hotel to ensure compliance, accurate records and minimize liabilities, losses and expenses.
- Resolve problems and ensure maintenance of the accounting systems and equipment to ensure smooth operations.
- Analyze and be familiar with supplier contracts, leases and rent reports and ensure hotel is in compliance with hotel leases and management contracts.
- Has a fiduciary responsibility to brand and management.
- Assumes the responsibilities of the Controller in his/her absence.
