Director of Finance, Legal Compliance, and Affiliated Entities

Oregon Community Foundation•Portland, OR

16h•$175,000 - $182,000

About The Position

The Director of Finance, Legal Compliance, and Affiliated Entities (Director), has primary oversight of OCF’s Supporting Organization and Charitable Trust and Gift Annuity programs. Reporting to the Chief Financial & Operations Officer (CFOO), the Director oversees the asset management, governance, and administrative compliance of complex entities with total assets of approximately $900 million. These entities include Type I Supporting Organizations, Charitable Remainder Annuity Trusts, Charitable Remainder Unitrusts, Charitable Lead Trusts, and Charitable Gift Annuities, many of which hold complex assets (real estate, promissory notes, business interests, OCF funds, life insurance policies, etc.). The Director is responsible for planning and overseeing financial transactions, legal compliance, and governance activities for these entities and collaborates closely with development and program team members to best support donor needs.

Requirements

Bachelor's degree in business, accounting, finance, or a related field from an accredited 4-year institution. Advanced degree or certification in business or legal field preferred (CPA, MBA, JD, OCP).
Ten (10+) years’ finance and/or legal experience, preferably in trust and estates, wealth advisory, financial services, philanthropy, nonprofit or similar industry sector.
Five (5+) years’ experience drafting, reviewing, editing, corporate contracts and agreements.
5+ years’ supervisory experience in a complex organization leading work with cross-functional teams.
Five (5+) years’ experience with complex assets such as real estate, promissory notes, closely held stock, life insurance policies and charitable remainder trusts strongly preferred.

Responsibilities

Ensure effective financial stewardship and governance of OCF’s Supporting Organization.
Work closely with donors, their professional advisors, and OCF staff to facilitate complex donations, manage complex assets and coordinate grantmaking programs to meet donors’ philanthropic goals.
Serve as the principal finance and governance contact for the primary donor and coordinate closely with development and program team members to provide prompt and effective service.
Navigate complex relationships, family dynamics and issues related to wealth and personal values in collaboration with OCF supporting organization team.
Direct and oversee all aspects of governance and financial administration for each entity, including board meetings, legal matters, board communications, policy creation/implementation and financial management/reporting, working with outside counsel as appropriate.
Facilitate intake, management and disposition of non-cash contributions to Supporting Organizations in collaboration with OCF’s gift acceptance and finance teams.
Facilitate donor grantmaking requests in collaboration with OCF program area experts to ensure broad access to relevant information and local experts in the donor’s fields of interest.
Engage in special projects as required, often involving complex legal, tax and policy considerations.
Develop and implement strategies to ensure compliance with federal and state laws, articles of incorporation, by-laws, and organizational policies.
Ensure timely tax filings and annual conflict of interest compliance.
Serve as the primary contact for each of OCF’s charitable trusts and gift annuities and manage the services of OCF’s external trust administrator. The Foundation serves as trustee for over 100 charitable trusts and administers nearly 100 charitable gift annuities.
Work closely with the philanthropic services team to ensure the seamless creation and funding of CRTs and CGAs.
Manage the set-up, changes, additions to and termination of charitable trusts, pooled income funds, and charitable gift annuities with external vendors. This includes working with OCF’s Gift Acceptance
Committee, OCF staff and the vendor to manage successful gift structuring, donor communications and investment allocation decisions.
Respond to donor and beneficiary requests for information; explain the complexities of gift vehicles, investment performance and requests for changes to the gift vehicle.
Work with donors and professional advisors as needed to make amendments, facilitate contributions, and manage and sell complex assets.
Ensure that trust investment allocations balance the needs of all beneficiaries.
Ensure that gifts are administered in accordance with their governing documents and appropriate records are maintained
Coordinate Trust Investment Subcommittee oversight of OCF’s external vendor relationship and ensure that OCF’s trust administrator provides accurate and timely services.
In coordination with the philanthropic services team, create and coordinate implementation of stewardship plans for trust donors, deferred donors and beneficiaries, including a focus on growing donor funds and helping facilitate the creation of estate gifts or additional funds.
Manage the supporting organization asset portfolio in collaboration with the CFOO and recommend operational strategies to increase efficiency.
Review corporate financial agreements with external entities, including but not limited to, investment agreements, grant agreements, promissory notes, compliance documents, trust agreements.
Collaborate with the CFOO, OCF directors, and OCF outside counsel as appropriate.
Guide, support, coach, and supervise the Finance and Governance Administrator, and Administrative Coordinator.
Participate in training and opportunities for collaboration with other leadership team members.