Director of Finance and Operations (Hybrid)

Oakland Literacy Coalition • Oakland, CA

406d • $95,000 - $110,000

About The Position

The Director of Finance & Operations at the Oakland Literacy Coalition (OLC) is a senior leadership role responsible for overseeing the financial and operational health of the organization. This position combines financial management (60%) and operations management (25%), with a focus on strategic planning and execution. The Director will collaborate closely with the Executive Director and other staff to ensure effective budgeting, financial reporting, and operational systems that support the organization's mission of promoting literacy in Oakland. This full-time role is based in Oakland, CA, and is expected to start in the first quarter of 2025.

Requirements

• Bachelor's degree in finance, accounting, business administration, or a related field; advanced degree or CPA preferred.
• Minimum of 5 years of experience in financial management, nonprofit experience strongly preferred.
• Strong understanding of GAAP, particularly for non-profits.
• Proven ability to oversee and manage financial systems and processes, including experience with payroll, accounts payable, and budget preparation and tracking.
• Fluency in Quickbooks Online and Bill.com.
• Strong operational and HR systems experience, with familiarity with using PEOs (e.g., Insperity) preferred.
• Adept in administering and using database management systems (e.g., Airtable) and CRM platforms (e.g., Salesforce).
• Excellent interpersonal and communication skills, with the ability to work collaboratively across diverse teams.
• Demonstrated ability to manage multi-year budgets and implement scalable systems.
• Commitment to equity, inclusion, and mission-driven work.

Nice To Haves

• Advanced degree in finance or accounting.
• Experience with nonprofit financial management software.
• Familiarity with community engagement and literacy programs.

Responsibilities

• Lead and oversee all financial systems and processes, including budgeting, forecasting, accounts payable, and accounts receivable.
• Collaborate with staff to develop and track annual and multi-year budgets and financial plans that align with organizational goals.
• Provide guidance on financial planning for both immediate and long-term organizational growth.
• Direct the work of external contractors, including bookkeeping and tax preparation.
• Prepare financial reports and projections for the Executive Director and Board of Directors.
• Use financial data to highlight insights and support decision-making across the leadership team.
• Work closely with the Director of Development to prepare grant budgets and financial reports for funders and donors.
• Update and implement the financial policies and procedures to ensure compliance and efficiency in all aspects of financial management.
• Manage operational systems and processes to ensure smooth daily operations while building systems that anticipate future needs.
• Oversee and manage people systems and HR and payroll processes through our PEO Insperity.
• Prepare contracts for independent contractors and oversee processes for contractor payments and tax filings.
• Oversee ongoing risk management, including reviewing insurance coverage and ensuring timely renewals.
• Ensure all governmental/state registrations are filed as required, and all regulatory requirements are fulfilled.
• Oversee the negotiation, renewal, and management of office lease agreements.
• Design and implement systems for organizational evaluation and impact measurement.
• Serve as a thought partner to the Executive Director on matters related to infrastructure, staffing, and organizational systems.
• Contribute to the development of strategic goals and objectives and oversee the overall management of the organization.

Benefits

• Healthcare: medical insurance covered at 80% for employees and 50% for dependents; dental and vision covered at 90% for employees and dependents.
• Medical and dependent FSA plans.
• 3-4 weeks paid vacation leave (grows with years of experience at the OLC) and paid sick leave.
• 2.5 weeks of observed holidays, including a winter break between Dec. 25th and Jan. 1st.
• 401(k) retirement plan with up to 3% annual salary match.
• Opportunities to take paid time out of the workday for community volunteering.
• Pet-friendly office in shared nonprofit co-work space.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Social Assistance
• Education Level: Bachelor's degree
• Number of Employees: 1-10 employees