Director of Facilities

Olympus Property•Fort Worth, TX

About The Position

National Apartment Association's Top Employer of 2023 - 2024 - 2025 The Olympus Property Difference Compassion plays a part in everything we do, in every interaction, at every level. Kind acts for our residents. Respect for our employees. Courtesy for our partners. We pride ourselves on being #OlympusProud, and to us, culture is everything. Each of our team members contributes to continued success and is dedicated to ensuring we surpass every expectation so that we can commit to providing opportunities for growth, rewards, and recognition. What's AWESOME about Olympus Property... Our CULTURE focuses heavily on Teamwork, Trust, Family, Fun, and Customer Care! Employees are rewarded and recognized for their efforts and performance! We offer real, deserved advancement opportunities! We want to set you up for success! A few things that your day-to-day include: Strategic Planning & Budgeting: Develops long-term capital improvement plans and manages the department’s annual operating budget (OPEX) and capital expenditures (CAPEX). Assists in preparing maintenance budgets for all assets and providing financial support/training to all Lead Maintenance Technicians. Team Leadership: Hires, develops, evaluates and directs a team of regional maintenance managers, regional maintenance technicians, managing their training, performance, and scheduling. Team Training: Partners with Director of Regional Maintenance Training in developing training tools in support of Maintenance needs and initiatives, who will then assist with providing technical training and support, both on-site and virtually, for maintenance staff members. Assists with development of team training curriculum to include but not limited to policy and procedures, One-Site, and budgeting. Policy and Procedure Development: Evaluates, develops, and recommends maintenance polices that will ensure compliance of federal regulations, safety standards and process efficiencies. Develop Metrics/ KPI’s: Assesses maintenance metrics (i.e. – service requests timing, unit availability/turnaround) and works with RMM, RMT, Lead Maintenance, Business Manager and Regional Managers in developing solutions to increase productivity – specifically on any asset identified as underperforming to proforma by Asset Management. Site Evaluations: Visits properties and conducts periodic inspections to review, in detail, the property’s common areas, maintenance shop and other areas. Target is to visit each property 1 time per year and ensure RMM’s and RMT’s are visiting their properties 2 time per quarter. Renovations: Assists and participates in building renovation budgets for new acquisitions and is an integral part of the due diligence process. Project Management: Leads major facility renovations, expansions, and equipment installations from specification through to final inspection. Maintenance Management: Oversees both preventative maintenance (scheduled tasks to prevent failure) and reactive maintenance (emergency repairs) for HVAC, electrical, plumbing, and mechanical systems. Ensures the preventative maintenance program is being completed in each region by overseeing the process with each RMT. Assist with 1 per quarter when performing site visits with RMT. Vendor & Contract Management: Negotiates and oversees service contracts for specialized work such as landscaping, security, fire safety, and elevator maintenance. Address economies of scale where appropriate. Compliance & Safety: Ensures the facility meets all local, state, and federal regulations, including OSHA, ADA compliance, and fire safety codes. Risk Management: Works with Business Managers and Regional Managers, HR, and Safety team towards identifying and resolving safety concerns, thus reducing worker’s compensation exposure. Sustainability: Implements energy-saving initiatives and waste reduction programs to optimize operational costs and environmental impact. If you’re the one we’re looking for… Education: Typically requires a Bachelor’s degree in Engineering, Facilities Management, or Construction Management. Experience: Generally 7–10+ years in facility operations, with at least 3–5 years in a senior leadership or director-level role. Technical Proficiency: Expertise in building automation systems (BAS) and Computerized Maintenance Management Systems (CMMS). Proficiency with Microsoft Office applications, including Outlook, MS Word and Internet. Certifications: Professional credentials like the Certified Facility Manager (CFM) or Facility Management Professional (FMP) are highly preferred. Capital Execution: Assist in managing capital projects under 20K when needed. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit in activities that require considerable use of the arms and legs and moving the whole body, such as climbing, lifting, balancing, walking stooping, and handling of materials. Travel via air and car frequently are required. Other required abilities include: 1.Occasionally lift and/or move up to 50 pounds. 2.Manual dexterity - the ability to quickly move the hand, hand together with the arm, or both hands to grasp, manipulate, handle, install, position, move, manipulate, or assemble. 3.Multi-limb coordination - the ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion. 4.Finger dexterity - the ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects. 5.Static strength - the ability to exert maximum muscle force to lift, push, pull, or carry objects. 6.Excellent communication skills, both oral and written. 7.Excellent troubleshooting ability. 8.Ability to see the big picture and make strategic recommendations with regard to solving problems, selecting vendors, etc. 9.Ability to travel up to 75% by air and automobile. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. What It’s Like To Work At Olympus: You might be asking yourself “Why work for Olympus”? Well - ask our employees! Based on the welcomed feedback that our employees give, we continue to not only create but see a trustworthy, family oriented, fun environment unfold at our communities nationwide. We are considered by our teams as the “Best Company to Work For” in multifamily. Including accolades for just that. Over the years, Olympus has cultivated an employee culture that promotes collaboration where ideas are openly shared and employees are happy to be engaged. Our organization is based on the integrity of our Company Culture and our Olympus Property brand. We are proud to demonstrate that our onsite teams, our home-office teams, and our owner-operators, are all ONE big team! So – will you be joining us as the next #OlympusProud Director of Facilities? This job description is not an all-inclusive list of functions and tasks. Over the length of employment these functions and tasks may change. Olympus Property is an Equal Opportunity Employer INDTX

Requirements

Education: Typically requires a Bachelor’s degree in Engineering, Facilities Management, or Construction Management.
Experience: Generally 7–10+ years in facility operations, with at least 3–5 years in a senior leadership or director-level role.
Technical Proficiency: Expertise in building automation systems (BAS) and Computerized Maintenance Management Systems (CMMS). Proficiency with Microsoft Office applications, including Outlook, MS Word and Internet.
Occasionally lift and/or move up to 50 pounds.
Manual dexterity - the ability to quickly move the hand, hand together with the arm, or both hands to grasp, manipulate, handle, install, position, move, manipulate, or assemble.
Multi-limb coordination - the ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion.
Finger dexterity - the ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
Static strength - the ability to exert maximum muscle force to lift, push, pull, or carry objects.
Excellent communication skills, both oral and written.
Excellent troubleshooting ability.
Ability to see the big picture and make strategic recommendations with regard to solving problems, selecting vendors, etc.
Ability to travel up to 75% by air and automobile.

Nice To Haves

Professional credentials like the Certified Facility Manager (CFM) or Facility Management Professional (FMP) are highly preferred.
Capital Execution: Assist in managing capital projects under 20K when needed.

Responsibilities

Strategic Planning & Budgeting: Develops long-term capital improvement plans and manages the department’s annual operating budget (OPEX) and capital expenditures (CAPEX). Assists in preparing maintenance budgets for all assets and providing financial support/training to all Lead Maintenance Technicians.
Team Leadership: Hires, develops, evaluates and directs a team of regional maintenance managers, regional maintenance technicians, managing their training, performance, and scheduling.
Team Training: Partners with Director of Regional Maintenance Training in developing training tools in support of Maintenance needs and initiatives, who will then assist with providing technical training and support, both on-site and virtually, for maintenance staff members. Assists with development of team training curriculum to include but not limited to policy and procedures, One-Site, and budgeting.
Policy and Procedure Development: Evaluates, develops, and recommends maintenance polices that will ensure compliance of federal regulations, safety standards and process efficiencies.
Develop Metrics/ KPI’s: Assesses maintenance metrics (i.e. – service requests timing, unit availability/turnaround) and works with RMM, RMT, Lead Maintenance, Business Manager and Regional Managers in developing solutions to increase productivity – specifically on any asset identified as underperforming to proforma by Asset Management.
Site Evaluations: Visits properties and conducts periodic inspections to review, in detail, the property’s common areas, maintenance shop and other areas. Target is to visit each property 1 time per year and ensure RMM’s and RMT’s are visiting their properties 2 time per quarter.
Renovations: Assists and participates in building renovation budgets for new acquisitions and is an integral part of the due diligence process.
Project Management: Leads major facility renovations, expansions, and equipment installations from specification through to final inspection.
Maintenance Management: Oversees both preventative maintenance (scheduled tasks to prevent failure) and reactive maintenance (emergency repairs) for HVAC, electrical, plumbing, and mechanical systems. Ensures the preventative maintenance program is being completed in each region by overseeing the process with each RMT. Assist with 1 per quarter when performing site visits with RMT.
Vendor & Contract Management: Negotiates and oversees service contracts for specialized work such as landscaping, security, fire safety, and elevator maintenance. Address economies of scale where appropriate.
Compliance & Safety: Ensures the facility meets all local, state, and federal regulations, including OSHA, ADA compliance, and fire safety codes.
Risk Management: Works with Business Managers and Regional Managers, HR, and Safety team towards identifying and resolving safety concerns, thus reducing worker’s compensation exposure.
Sustainability: Implements energy-saving initiatives and waste reduction programs to optimize operational costs and environmental impact.