Director of Facilities Planning and Operations - Facilities Management

City University of New York • New York, NY

50d

About The Position

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master's Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body. Under the supervision of the Chief Operating Officer (COO), the Director of Facilities Planning and Operations will provide direction and daily management of the planning, administration and execution of facilities-related services and operations, participate in space planning and building maintenance initiatives, and setting priorities for deliverables to ensure on-time implementation of project plans. In addition to the CUNY Overview, the Director of Facilities Planning and Operations will be responsible for but not limited to the following:

Requirements

• Bachelor's degree in planning, architecture, engineering, or related field and eight (8) years' applicable experience is required.

Nice To Haves

• Bachelor's or Master's Degree in operations, business administration, or a related field.
• Experience in facilities management, medical laboratory and space planning, preferably in a higher education or medical school environment.
• Experience managing facilities-related capital projects and construction.
• Knowledge of CUNY and New York State asset management, procurement and other relevant regulations and guidelines.
• Experience with space management, room scheduling and inventory/asset management software.
• Experience serving as liaison between building occupants and facilities professionals.
• Exceptional customer-service orientation and demonstrated ability to collaborate with diverse constituencies, including faculty, staff, students, visitors, facilities and maintenance personnel and others.
• Strong organizational skills with the ability to work in a fast-paced environment and establish priorities, manage multiple demands and meet deadlines.
• Excellent written and verbal communication skills.
• Experience supervising staff.
• Knowledge of PeopleSoft asset management and procurement modules a plus.
• Ability to work evenings and weekends, as needed.

Responsibilities

• Consult with the COO to oversee the SoM services/facilities budget including capital budgets for facilities related requests and projects; management of work order requests to ensure timely completion of tasks.
• Manage various capital projects and other facilities planning and construction initiatives; Oversee the development or modifications for medical education simulation, cadaver, and clinical labs.
• Evaluate and analyze the usage and space requirements for offices, science research labs, and other areas or buildings occupied by SoM; Oversee and manage space allocations and utilizations.
• Collaborate with the School's administrators to develop, implement and monitor campus services and facilities operating policies and procedures.
• Work with the Finance Operations Manager to administer the purchasing and processing of invoices for departments under their purview.
• Oversee and manage the processes for shipping and receiving of mail and packages.
• Work with Finance and related departments to manage and safeguard organization assets. This includes the tracking of all purchased equipment and property, tagging, inventory control, sponsor required reporting, reconciliation, equipment surplus, incoming and outgoing donations and internal reporting as required.
• Oversee and manage facility and equipment maintenance and repair, coordinating the work with functional experts (e.g. IT, Public Safety, engineering) and outside contractors, maintenance, personnel, vendors, suppliers and others.
• Oversee and manage the storage, transfer and disposal of property, medical equipment, chemical waste, and e-waste in accordance with City, State, Federal and University rules and guidelines.
• Manage and oversee the setup and breakdown of events, office moves and setups.
• Work with the Budget and Finance Offices to identify necessary purchases for the campus including: technology, furniture, office supplies, cleaning products, contractor and vendor services.
• Serve as liaison with building management for the HVAC system and installation of electrical services.
• Supervise the Audio-Visual staff, Broadcast Engineer, Custodial and other Facilities Staff.
• Represent the School on University Committees, such as but not limited to the Environmental, Health, Safety and Risk Management Committee.
• Perform other related duties as assigned by the COO or designee.

Benefits

• CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
• We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
• Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees