Director of Facilities Management

University of Wisconsin Stout • Superior, WI

9h • $95,000 - $105,000

About The Position

This position is responsible for the leadership, supervision and direction of the campus facilities management and planning, including building maintenance, grounds, custodial services, central heating plant, general services, and motor pool. This position coordinates the campus physical development planning process, participates in the development of the biennial capital budget, provides oversight on campus construction and remodeling projects, and serves as the campus liaison with the Division of State Facilities, UW System capital planning and external architects and contractors. This position reports to the Vice Chancellor for Administration and Finance.

Requirements

• Knowledge of hazardous and infectious materials disposal; environmental, safety compliance codes and recommendations.
• General knowledge of carpentry, plumbing, electrical work, HVAC maintenance and operations, preventive and predictive maintenance, procedures and frequencies of custodial operations.
• Knowledge and understanding of energy conservation techniques, building codes and related regulations, blueprints and building plans, estimation of costs of materials and supplies for construction and remodel projects, writing construction specifications, purchasing, and inventory control.
• Knowledge of the State of Wisconsin procurement system.
• Ability to work productively as part of a team effort.
• Skilled with leadership, visionary thinking, strategic planning skills, strong management, and analytical skills, complex problem-solving skills, and experience in technology and information systems.
• Excellent verbal, written, and interpersonal skills with the ability to communicate well with a variety of people.
• Skilled in employee training on safety, procedures and equipment use.
• Skilled in using Microsoft Office, email, electronic calendar, and electronic work order systems.
• Ability to plan, assign and supervise the work of others, plan projects and apply standard maintenance practices and concepts.
• Ability to adapt to changing facilities management standards and requirements.
• Physical ability to sit at a desk and/or operate a personal computer for hours at a time.
• Ability to work effectively with all levels of university personnel as well as off-campus professional agencies.
• Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615 .
• Bachelor’s degree in Business, Management, Project Management, or related field.
• 7 years of progressive experience in the maintenance of complex facilities, preferably those facilities that would be found in a university setting.
• 5 years of supervisory experience.
• Valid driver’s license
• Candidates must be independently, legally authorized to work in the United States at the time of hire and maintain their work authorization without the support or help of UW-Superior throughout employment.

Nice To Haves

• Master’s degree in management, planning or closely related field.
• Experience in preventative maintenance.
• Experience in project management.
• Experience with the University of Wisconsin System.

Responsibilities

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• Establishes, reviews, and controls the annual operating budget for the Physical Plant
• Assists in the formulation of standards, policies, and programs related to the administration and daily operations of the physical plant, its employees, and contractors
• Oversees the collection and analysis of data necessary to identify institutional needs, evaluates and directs programs and priorities accordingly, and meets regulatory reporting requirements.
• Establishes criteria for measuring the effectiveness of programs and adopts mechanisms for periodic self-assessment of programs and work units
• Assists, advises, and informs university leadership on short term and long range planning of facility-related programs
• Directs, manages, and provides leadership for all operational aspects of the major areas of the physical plant, including innovative and strategic leadership for programs and functions designed to support the academic, research and outreach mission of the institution
• Plan, organize and direct physical plant and related operations.
• Administer programs, resources, and budgets.
• Provide technical consultation in facilities management.
• Determines staff needs; interviews, hires, and evaluates staff performance.
• Assure proper staff training in regulations, procedures, and operations; sets work priorities and plans daily and long-term projects for facility needs.
• Formulate policies and procedures that integrate operational functions with facility management.
• Serve on committees for overall planning of facilities.
• Prepare specialized reports and studies.
• Conduct/coordinate campus planning/design and program analyses as directed.
• Develop capital project programs and coordinate projects from concept through planning preparation for bidding, construction inspection, and closeout.
• Responsible for various campus master planning efforts with development of planning program statements, recommend consultants and implementing plans.
• Develop technical correspondence, reports, and recommendations for professional staff review.
• Manage programs for preventive and special maintenance of facilities, equipment, grounds, and custodial services.
• Determine if in-house or contractor repair is appropriate; inspect buildings, grounds, and related systems for maintenance and repair needs.
• Direct service providers, contractors, and vendors; prepare detailed cost estimates of proposed projects and equipment.
• Assist in the development of contracts and service agreements; ensure compliance with terms and authorize payments.
• Prepare reports and plans using computerized maintenance management system (Asset Planner).
• Develop and maintain COOP plans and procedures.
• Review and certify need for repairs and coordinate vendor work.
• Coordinate the development of plans and specifications for remodels or new construction and estimate costs for proposals.
• Coordinate with utilities and public agencies regarding service and compliance matters.
• Coordinate with architects and construction contractors on projects.
• Monitor energy consumption on campus.
• Oversee the chargebacks to auxiliary services for energy use based on cost and production of energy.
• Work with UW-System and the Department of Administration (DOA) on energy reduction plans.
• Lead the campus energy conservation program.
• Keep current on energy trends, costs, energy conservation, and alternative energy efforts.
• Responsible for assuring the Storm Water Management Permitting process is up-to-date and reports are submitted as per state regulations.
• Monitor activity on the campus to assure contractors, vendors and the university community are responsible for the environment and all state and federal regulations.
• Work with the campus sustainability coordinator and student groups on short-term and long-term projects.
• Oversees campus recycling and waste programs.
• Main point of contact for all construction related projects on campus.
• Foster positive relationships with all external and internal constituencies served by the university.
• Promote Facilities services within the campus community, including effective coordination and communication with faculty, staff, students, and community members to ensure that planned facilities projects support stakeholders' physical environments and promote positive learning and working environments.
• Promote communication between all campus building managers and auxiliary departments as it relates to facility and maintenance issues, lead the facilities communication team effort, plan short- and long-term plans and goal with building managers.
• Complete required trainings and professional development as assigned.
• Other duties as assigned.

Benefits

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Director