Director of Facilities Condition Assessment; Facilities, Real Estate & Planning

Wake Forest University•Winston Salem, NC

12d

About The Position

Perform comprehensive building evaluations, including Facility Condition Assessments (FCA), structural, mechanical, electrical, plumbing, HVAC, fire protection evaluations, and other asset management functions for University-owned properties. Apply knowledge of facilities condition assessment processes, technical standards, building codes, and regulatory requirements in performing both physical condition and functionality assessments. Identify, evaluate, and quantify data to support maintenance planning, prioritize facilities-related projects (capital & renewal), and sustain the overall facilities asset management program. Key partner in the strategic planning, development, and execution of capital, renovation, and renewal projects across the FR&P portfolio. This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Requirements

Bachelor’s degree, with 6-10 years of experience in higher education, institutional, or similar multi-site maintenance operations, or an equivalent combination of education and experience.
Must have technical knowledge of building systems and generally accepted best practices in operations and efficiency methodologies related to such systems.
Ability to utilize practical communication skills verbally and in writing with internal and external customers and service providers
Ability to research and analyze problems within University-owned facilities
Expected to multitask daily, work independently, and meet productivity and quality objectives.
Working knowledge of computerized systems/software (EAMS/CMMS) appropriate to University operations
Upholds the principles of inclusiveness, diversity, dialogue, collegiality, respect, knowledge, integrity, learning, awareness, and responsiveness: sets standards, goals, and plans related to these areas.
Ability to effectively communicate and interact with staff, faculty, and students.
Ability to foster a cooperative work environment.
Strong organizational, communication, interpersonal skills, and employ ee development and performance management skills.
Valid driver's license with a good driving record; must be insurable.

Nice To Haves

Experience with Commercial & Industrial Mechanical equipment
Knowledge of the operations/maintenance of equipment, as well as installation/replacement of equipment, is a plus
Technical certifications and/or licenses in a related field are preferred but not required.
Possible certifications include, but are not limited to, CFM, FMP, GC, EC, etc.

Responsibilities

Lead the assessment of existing assets, considering their condition, maintainability, replicability, and operational requirements.
Responsible for documenting building deficiencies, quantifying deferred maintenance backlog(s), and helping to develop practical life cycle forecasts.
Perform on-site inspections of major building systems, structures, interiors/exteriors, and foundations.
Prepare detailed FCA reports that summarize findings, including any deficiencies, immediate repairs, and long-term maintenance recommendations.
Identify and evaluate potential risks and liabilities associated with University-owned properties.
Oversee and maintain a structured, comprehensive, and scalable building asset management database (Asset Essentials) to include make, model, serial number, design, application, consumable PM parts, and warranty information, utilizing ASTM Uniformat II (data to also include photos and O&M manuals).
Lead and coordinate annual review and update of information for the Design and Construction Guidelines and Equipment Standards.
Responsible for the creation and facilitation of annual training focused on maintaining current applicable skills associated with mechanical, electrical, plumbing, fire safety, and energy management.
Develop and regularly review a comprehensive training curriculum for entry-level technicians and highly skilled technicians, incorporating in-person, virtual, and contractor-based initiatives.
Develop standard operating procedures (SOPs) in collaboration with area managers and leaders that outline how to perform specific tasks or routine activities to ensure tasks are performed consistently and efficiently, thereby maintaining quality control.
Collaborate with Facilities Operations to determine building history, previous work order data (reactive/preventative), and day-to-day building operations.
Collaborate with Business Operations on asset data to support effective work order management, strategic planning, performance tracking, and capital planning.
Lead the Asset Administration Manager to ensure the PM program and PM tasks are thoroughly developed, instill accountability, promote training, and support quality assurance.
Collaborate with Capital Projects & Space Strategies teams to provide technical expertise on new building /renovation projects and assist with integrating qualitative facility condition assessment (FCA) needs into quantitative facility functionality assessment (FFA) needs to develop a comprehensive facility quality assessment (FQA).
Partner with the construction/renovation turnover working group (TOW) to optimize the building construction transition from Capital Projects to Facilities Operations (includes functions related to predesign, design, construction, pre-occupancy, and post-occupancy).
Assist with design reviews of drawings or specifications for capital and renewal projects.
Assist with building inspections (as needed) during capital and renovation projects.
Assists in the development of service contract maintenance agreements with external service providers to provide specialty services on critical campus systems
Perform other duties as directed by management.
Reports all matters of safety to the appropriate Director and collaborates with the Environmental Health & Safety Department to maintain a safe and healthy work environment.