Director of Facilities and Fleet Management

Arapahoe County (CO)-posted 2 months ago
Senior
Littleton, CO
Executive, Legislative, and Other General Government Support
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Arapahoe County Facilities and Fleet Management provides full-service physical plant operations management, capital construction management, project management and lifecycle maintenance/repair of all vehicles and equipment. The more than 100 staff members maintain the value of the 1,232,356 square foot portfolio of 34 buildings owned and operated by the County, are responsible for all preventative maintenance, management and repairs for more than 1300 County vehicles and equipment, and for all new construction, remodels, and non-construction/special projects. The Director of the Facilities and Fleet Management (FFM) Department reports directly to the Board of County Commissioners and is the Arapahoe County Government authority in the field of Facilities and Fleet Management. The FFM Director leads staff in strategic and tactical planning for the department, staff management and the full scope of administration and operation activities, and personnel engaged in the FFM divisions: Administration, Project Management, Facilities Services (Building & Grounds), Fleet Management, and Property Management.

  • Plan and administer all maintenance of building operation and its equipment.
  • Plan and direct the repair and alteration of existing structures and related equipment.
  • Develop, implement and revise as necessary building maintenance service policies and programs.
  • Monitor building maintenance contracts for code and regulatory compliance.
  • Perform quality control inspections to ensure adherence to all specifications and industry standards.
  • Negotiate leases for County use; negotiate and maintain contracts for departmental use; and approve payments of purchase orders, contracts, etc.
  • Ensure facility improvements and capital projects are completed in accordance with federal, state, and local regulations, code requirements, and county standards.
  • Responsible for acquisition and disposal of County properties.
  • In collaboration with facilities engineers prepare and manage deferred maintenance program; prepare and deliver recommendations and funding proposals pertaining to deferred maintenance projects.
  • Prepare recommendations of building and facilities modifications to enhance energy conservation; implement approved conservation measures and create policies, procedures, and guidelines to accomplish energy conservation objectives.
  • Maintain fleet and equipment including purchasing, scheduling, tracking, maintaining and repairs to expand or enhance the fleet.
  • Promote safety awareness by implementing policies and procedures.
  • Plan, organize and direct the operations of regular maintenance on all vehicles.
  • Establish departmental productivity standards.
  • Assign, prioritize and assess the work of FFM supervisory and division managers.
  • Interview and recommend employment for departmental supervisory staff.
  • Direct selection of department staff; ensure that staff have appropriate training to perform their duties effectively and safely.
  • Promote continuous improvement of teamwork, workplace safety and environmental practices.
  • Determine the need and direct the preparation of specifications and plans for contract and force labor work in support of the County's departmental programs.
  • Remain current with trends and developments in fields related to the focus of the FFM department.
  • Serve as a member on various County committees and task forces, attending meetings and providing input based on expertise and observations.
  • Direct and review budget preparation, proposals and recommendations for the Department in compliance with directions issued by the Finance Department.
  • Analyze past expenditures to determine needs; establish and maintain budgetary controls.
  • Administer approved budgets, monitoring expenditures.
  • Present to the Board of County Commissioners as appropriate.
  • Ensure proper development and maintenance of financial controls for expenditure and revenue accounting and reporting records.
  • Approve accounts payable and billings for fees charged to other County departments, and/or outside customers.
  • Coordinate and/or facilitate Countywide projects or activities that involve multiple departments, offices and/or agencies.
  • Bachelor's degree in Engineering, Architecture, Urban Planning, or related field.
  • 10+ years progressive responsibility requiring the demonstration of leadership skills in Facilities Management.
  • 8+ years supervisory/management experience.
  • Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.
  • Master's Degree in Business Administration.
  • Colorado Broker Associate Real Estate License (Active).
  • Experience in Fleet Management.
  • CIP (Capital Improvement Plan) experience.
  • Experience operating in a Union environment.
  • Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
  • Possession of or the ability to obtain a Colorado class 'C' driver's license.
  • Security clearance required: will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check.
  • Must be able to work some evenings and weekends.
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