BOB- Director of Expense Budget

City of New York•New York City, NY

12d

About The Position

The Director of Budget is responsible for developing, planning, monitoring, and evaluating all facets of the New York City Department of Transportation ("DOT" or the "Agency"), Division of Bridges' expense budget, including revenue and grant budgets. This role involves directing the development and oversight of both the Personnel Services ("PS") and Other Than Personal Services ("OTPS") budgets. The Director will maintain the Division's budget reconciliations and lead the Division's participation in the quarterly financial development plan, coordinating submissions and supporting materials through DOT's Budget Office in support of the Agency's obligations to the Office of Management and Budget.

Requirements

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or 2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above. Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization.

Nice To Haves

Experience interacting with or responding to the NYC Office of Management and Budget (OMB), including financial plan submissions, needs exercises, or budget reviews
Familiarity with City financial planning processes, including PEGs, New Needs, and Financial Plan submissions
Strong analytical and budget forecasting experience in a public sector environment
Experience coordinating across capital and expense budgets, including cost classification and funding eligibility determinations
Familiarity with transportation infrastructure programs, bridge-related capital projects, or DOT operations preferred.

Responsibilities

Oversee the day-to-day operations of the Expense Unit, including launching purchase orders and creating requisitions in FMS
Monitor and analyze PS and OTPS budgets, ensuring alignment with financial plan targets and identifying variances, risks, and reallocation opportunities
Track PS budget utilization and flag potential funding risks, including structural gaps that may require needs submissions or financial plan adjustments
Serve as the primary liaison with DOT Financial Management unit and grant oversight entities to develop, coordinate, and support budget requests, financial plan changes, and grant-related submissions
Provide guidance to staff and oversee the accuracy of all financial transactions and submissions in FMS and related systems, including Financial Plans, budget modifications, surplus/needs submissions, and spending plan updates
Submit budget modifications from staff to Financial Management and Analysis Subdivision
Coordinate with the Financial Unit's Chief of Staff ("COS") in the execution of citywide financial exercises (e.g., Program to Eliminate the Gap - PEGs, New Needs), including identifying savings opportunities, service impacts, and implementation strategies
Develop and present budget narratives, justifications, and supporting analyses for executive review and submission through DOT's Budget Office
Oversee budget forecasting and spending plan development, including multi-year projections and trend analysis to support sound fiscal planning
Coordinate with capital program staff to distinguish expense-eligible costs, ensure accurate budget classification, and support appropriate cost allocation between expense and capital funding sources
Represent the Division at Agency internal meetings regarding budget-related matters
Monitor expense contract liquidations and encumbrances, ensuring the proper utilization of prior year accruals by project teams
Ensure compliance with City budgeting policies, DOT financial management guidelines, and fiscal accountability standards
Troubleshoot financial issues by identifying and resolving challenges and discrepancies related to financial transactions
Review and Analyze Revenue generating units within the division (e.g. Truck Permit Unit, Weigh in Motion, etc)
Perform other related duties as assigned by the Assistant Commissioner.