Director of Executive Operations & Financial Management
About The Position
About Wild West Systems Wild West Systems is a defense technology startup redefining autonomous edge defense through modular, AI-powered weapon systems-designed, built, and launched in the USA. We're arming the future warfighter with precision, affordability, and swagger. If you're ready to operate where policy, power, and hardware collide, welcome to the frontier. We are hiring a Director of Executive Operations & Financial Management to serve as the financial and operational backbone for a founder managing multiple operating companies, SPVs, investment vehicles, and complex personal financial systems. This is a high-trust, high-responsibility role combining financial operations, accounting oversight, budgeting, and executive support . The ideal candidate is a disciplined operator who brings structure, foresight, and control across both business and personal financial domains . This is not a traditional executive assistant role and not a bookkeeping position. This is a senior, execution-heavy role with real ownership and autonomy.
Requirements
- 7+ years experience in finance operations, executive operations, or COS-adjacent roles
- Proven experience managing both personal and business finances for a founder or senior executive
- Strong QuickBooks and multi-entity accounting expertise
- Highly organized, detail-oriented, and proactive
- Comfortable handling sensitive personal and financial information
- Local to Great Neck / Long Island / NYC and available for hybrid work
Responsibilities
- Financial Operations & Budgeting (Primary)
- Own integrated personal and business budgets
- Track cash flow, burn, runway, and obligations across entities
- Produce 30 / 60 / 90-day cash forecasts and scenario analyses
- Identify timing risks, variances, and cost overruns proactively
- Accounting Oversight & Financial Control
- Maintain clean, audit-ready books across multiple entities
- Own QuickBooks (or equivalent): Transaction categorization Weekly reconciliations AP / AR tracking
- Ensure strict separation of: Operating companies SPVs / investment vehicles Personal accounts
- Prepare financial packages for CPAs, banks, and underwriters
- Capital & Entity Management
- Track investor inflows, capital allocations, and distributions
- Support SPV operations and reporting readiness
- Maintain source-and-use-of-funds tracking
- Personal Financial Operations
- Manage household financial operations with discretion: Budget tracking Credit cards, loans, and mortgages Insurance, childcare, school, and recurring obligations Construction and home-related financial tracking
- Coordinate tax set-asides and CPA planning inputs
- Deliver clean monthly summaries and alerts
- Executive Operations & Support
- Own calendar hygiene, prioritization, and meeting preparation
- Track deliverables, follow-ups, and cross-venture action items
- Manage document flow (NDAs, contracts, invoices, approvals)
- Reduce founder involvement to decisions and approvals only
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What This Job Offers
Job Type
Full-time
Career Level
Director
Education Level
No Education Listed
