Director of Event Planning

ANDREW WOMMACK MINISTRIES INC•Woodland Park, CO

1d•Onsite

About The Position

This position is responsible for the overall project management of all AWM (Andrew Wommack Ministries) events, including home, internal, away & hosted events within the Event Planning department. This position is expected to lead & oversee the Event Planning department as well as lead large interdepartmental stakeholder meetings to monitor the progress and successful planning of these events.

Requirements

Must have a personal relationship with Jesus Christ
Must sign the Statement of Faith
High school diploma or equivalent education is required; Some college is preferred
A Charis Bible College graduate is preferred
Must be trustworthy to uphold the ministry vision and execute plans as directed
Must pass all required checks
2+ years of proven project management or comparable experience
Minimum of 2 years of general management & leadership experience with a project team
Excellent verbal and written communication skills
Excellent organizational, coordination, and leadership skills
Ability to anticipate & identify problems and strategically recommend solutions
Ability to communicate/coordinate with a wide variety of people
Ability to handle personal, sensitive, and confidential information discreetly
Strategic mindset with great problem-solving abilities
Able to exercise a high degree of judgment and diplomacy
Thorough understanding of project management techniques and methods
Proficient with Windows-based computers and able to navigate Microsoft Office Suite
Excellent project management skills, with the ability to multitask and perform under tight deadlines
Able to arrange and run meetings with direction, leaving with clear objectives and tasks
Excellent event planning skills and strong attention to detail
Ability to work long days and weekends around events and conferences
Ability to thrive in a high-paced work environment with many different tasks at one time
Work with excellence, professionalism, and attention to detail with little oversight
Elevated level of initiative and proactiveness

Nice To Haves

PMP certification is a plus
Relevant experience using Project Management software is a plus
Experience in business systems and/or marketing is an asset
Proven ability to successfully complete complex projects involving multiple teams, a budget, and time constraints

Responsibilities

Provide direction and training for the Event Managers
Assign & oversee workload to Event Managers and monitor progress on their events
Hold team meetings to collaborate and provide leadership to the Event Managers, Tech Support & Event Support as needed
Hold regular major stakeholder project meetings to ensure timely completion of tasks and identification of current issues to plan and manage events from start to finish
Communicate with major stakeholders, workgroups, and vendors as necessary to keep projects on track for planned completion dates and within defined parameters
Identify potential risks, constraints, or other failure points in projects and communicate those to the Senior Director
Proactively identify additional stakeholders as necessary within event planning and successfully onboard them to the project
Maintain comprehensive oversight of the event project plan, following up with each stakeholder via email, phone, or in person as necessary
Monitor all key tasks and associated deliverables throughout the execution phase, reporting on issues as they arise
Hold status meetings and provide direction as needed
Ensure all operational plans are accurate before each meeting and before the final event
Review event marketing assets for accuracy & communicate necessary revisions
Participate in weekly team meetings & provide regular event project status updates to the Senior Director
Keep all event project management systems & internal documentation up to date, communicating changes as they occur
Oversee events onsite to ensure all details are being executed by the Event Planning Department according to plan
Troubleshoot potential issues during the event, keeping ministry needs & project event goals in mind
Prepare post-event reports and schedule debriefs as needed
Other duties as assigned