Director of Digital Archives & Data

Secretary of State • Augusta, ME

1d • $68,994 - $97,635 • Hybrid

About The Position

The Director of Digital Archives & Data is essential to advance the management of state government digital records. This position oversees the work of the Maine State Archive’s digital archivists and is a super-user of, and primary interface with, all proprietary and subscription-based digital Archival services (including but not limited to: Libnova, Lyrasis, Civic Plus, and a records management database). An expert in digital archiving, this position enables and supports other state agencies to maintain and manage their digital records, including those that are archival. This position collaborates with outside agencies’ records officers and Maine State Archives records management staff to promote best practices internally; facilitates the recruitment of other agencies’ participation, adoption and utilization of the services Maine State Archives provides; and provides advice on the implementation of new records management technologies. The position is responsible for clearly articulating Maine State Archives requirements for website development, records management and archiving to enable Secretary of State Information Systems to design, develop, and implement any new or necessary system architecture. The position also facilitates accessibility, equity, privacy and security for the Maine State Archives’ platforms. The position is responsible for developing electronic data governance policy for the offices of the Secretary of State in collaboration with Secretary of State Information Systems and the Secretary of State Chief Information Officer. In accordance with LD 1610, PL2021, Chapter 717, the position will also collaborate with Department of Administrative and Financial Services and the Permanent Commission on the Status of Racial, Indigenous and Tribal Populations regarding the data governance program, including facilitating other agencies’ management of digital records in a manner that preserves their utility in compliance with Title 5, section 95-C. The position is located onsite at Maine State Archives and reports to the State Archivist.

Requirements

• 15-year combination of education and experience in digital record-keeping or archiving
• MLIS or MAS or other advanced degree in archival science
• Deep familiarity with digital archiving platforms
• Demonstrated leadership experience
• Demonstrated collaboration and communication skills
• Demonstrated knowledge of data governance policies and procedures
• Applicants must be authorized to work in the United States.

Responsibilities

• Determine policies and procedures for records management aspects of data governance to enhance the State’s ability to manage, maintain, and archive digital records and analyze them in conjunction with other data.
• Determine record management data and technology to strengthen the archival and records management work.
• Determine solutions which meet Maine Archives needs to manage records storage and archival storage for natively digital data.
• Provide expertise in the Archival industry’s technology standards and trends for digital records management technology and the archiving of digital data, including best practices to ensure security and integrity of data, and secure methods of transferring data between systems.
• Provide expertise in cloud-based applications for digital archiving, record keeping, and public access.
• Through research and collaborative processes, envision, communicate, and build consensus around the future state of digital records management and achieve convergence by branches of government toward implementation of that vision.
• Lead and manage a small team
• Build relationships with all levels of staff, managers, and offices across state government and maintain effective working relationships.
• Deploy excellent verbal and written communications skills.
• Demonstrate excellent research, analytical, and problem-solving skills.
• Demonstrate knowledge of current State Archives and other government agencies’ technology systems, capabilities, and needs and a good working knowledge of web-based API coding.
• Oversee the work of Maine State Archives digital archivists.
• Monitor, ensure the maintenance of, and be the primary interface with all proprietary and subscription-based digital Archival services (including but not limited to: Libnova, Lyrasis, Civic Plus, and a records management database).
• Facilitate other state agency’s ability to maintain and manage their digital records, including those that are archival.
• Contribute to the creation of data-sharing policies and agreements to support decision making and improve citizen access to government services, particularly as these relate to managed records in various states of retention and to archives held by the Maine State Archives.
• Collaborate with records management staff to recruit other agencies’ participation in best records management practices and enlists their utilization of the services MSA provides, as well as provides advice on their implementation of new records management technologies.
• Develop policies to enable and support the transfer of digitally born records from state agencies to the Maine State Archives for preservation and ensures the best data quality, retention of analytical value and availability across systems.
• Promote record management policies that avoid biasing the racial and ethnic demographic data of what is retained versus what is not.
• Contribute to the creation of models for sharing data with the public and develops policies to reduce disparities and increase equity.
• Collaborates with Maine IT and agencies to ensure the records management and archive capabilities implemented by data systems retain similar data sharing and equity qualities.
• Articulate MSA’s requirements for website development and records management to best enable SOS IS to design, develop, and implement new or necessary system architecture.
• Facilitate accessibility, equity, privacy and security for the Maine State Archives’ platforms.

Benefits

• Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
• Retirement Plan: The State contributes the equivalent of 18.88% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 1-10 employees