Director of Business & Finance

Whitman-Hanson Regional School District-posted 2 days ago

Full-time • Director

Whitman, MA

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To provide leadership in the development, implementation and continuous monitoring of the School Committee’s operating budget. The Director of Business and Finance serves as overseer of the Business Office, interacts with Food Services, Transportation and Operations (Facilities and Technology). The Director of Business and Finance acts to ensure that the regional district’s fiscal practices are in compliance with statute, regulations and best business practices. The Director of Business and Finance assists the Superintendent and Assistant Superintendents in all matters as defined by the Superintendent.

Supervises and manages the financial affairs of the school district, under the direction of the Superintendent, including the administration of funds, accounting systems, and reporting procedures
Manages the development and implementation of the School Committee’s operating budget, including general fund, grants, and revolving accounts, and to recommend in-year adjustments as may be necessary
Has a thorough knowledge of the two types of assessment methods available to regional school districts
Oversees the collection, collating and completion for submission to the appropriate Commonwealth agencies, the “End-of-the-Year Report,” and all other required state and federal financial reports required by statute, which provide for funding of regional, public school systems
Understands the role of the Director of Business & Finance Regioanal Treasurer
Understands, communicates and applies statutes instituted by the Department of Elementary & Secondary Education and/or the Commonwealth of Massachusetts pertaining to District policies and procedures and works closely with District’s legal counsel in order to maintain compliance in all areas of responsibility.
Establishes and maintains all accounting processes associated with administering the school budget: accounts receivable, accounts payable, personnel payroll and benefits, warrants, grants and gifts, special revenue and revolving accounts and appropriate reports related to these processes
Assists the Superintendent with the development of the annual school district budget, transposing of the approved budget into the appropriate format, and administers the daily control of all budget expenditures based on the approved budget and approved transfers of funds
Submits monthly budget statue reports to the Superintendent, Administrators and School Committee
Develops and monitors the approved system for the spending of school district funds (purchase orders and warrants) within the limits of the approved budget; including proper communication and implementation of procurement procedures
Acts as liaison between the School District and the Town Officials regarding school finance related requirements
Remains involved in local and national School Business Organizations
With the Director of Facilities, and in conjunction with the Operations Department, develops and maintains a database regarding all school property of significant value
Administers, through the Director of Transportation, the bid process related to school transportation services to insure appropriate contracted services are in place to provide a student transportation program designed to meet the needs of the daily instructional program and related extracurricular activities.
Supports the Food Service and Director of Facilities job functions
Develops all bid specifications and oversee all bids are in proper form, are properly advertised and registered and all bid processes and requirements are properly implemented, including officiating at all bid openings
Collaborates with the Operations Department on projections and financing of all capital projects
Prepares all federal, state, and local financial reports for agencies having jurisdiction over public school districts
Coordinates and prepares, with the assistance of the Data Administrator and other applicable Administrators, the submission of the Department of Education statistical reports
Supervises and evaluates all business office staff
Supervises all accounts receivable and accounts payable functions for the school department
Supervises payroll processes and functions
Assists in the negotiations process between the School Committee and the bargaining units of the Whitman Hanson Education Association (WHEA)
Prepares presentations to the School Committee or public, related to areas associated with responsibilities and provide the School Committee, Superintendent, and Administrators with appropriate financial information and records upon request
Serves on district committees, participates in district activities, and represents the district as warranted, or as directed by the Superintendent
Responsible for the maintenance, lease agreements and service contracts of all office equipment
Manages and maintains all School Department insurance programs
Oversees and provides necessary documentation for annual fiscal audits and “single audit” if necessary
Develops and recommends financial policies regarding the management of School Department fiscal matters to the Superintendent
Performs other duties, responsibilities and tasks as assigned by the Superintendent of Schools

Current Massachusetts Certification as School Business Administrator
Current Massachusetts Certified Public Procurement Officer (MCPPO)
Master’s Degree or MBA, preferred
Minimum of three years’ experience as a Regional School Business Administrator, preferred
Leadership ability in school administration with a thorough understanding of the Commonwealth’s school and finance statutes and regulations, as they relate to a regional school district.
Thorough knowledge of federal, state, local and school committee laws, policies, regulations and procedures relating to finance budgeting and employment.
Excellent interpersonal and communication skills.
Experience in grants management
Experience with human resource requirements and procedures
Experience with transportation procedures and regulations

Master’s Degree or MBA, preferred
Minimum of three years’ experience as a Regional School Business Administrator, preferred
Experience in operations management, preferred
Experience with accounting and financial software - Munis preferred

Compensation and benefits shall be subject to negotiations between the Superintendent (as an agent of the school committee) and the Director of Business & Finance.

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