Director of Administration, Bureau of Environmental Sciences and Engineering

City of New York • Long Island City, NY

9d

About The Position

Administrative Manager - Non-Managerial from M1/M2 L3-1002C – Open to permanent DOHMH employees only. The Bureau of Environmental Sciences and Engineering (ESE) is a team of over 125 professionals committed to reducing environmental and engineered hazards in NYC. We oversee water systems in both natural and built environments, as well as radiological materials and equipment.

Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• Degree in Business, Finance, Economics, Public Administration, HR, or Health Care Administration.
• Knowledge of federal, state, and local regulations; ability to support policy and legislative work.
• Experience planning and evaluating programs or projects.
• Strong communication skills and ability to create clear materials.
• Organized, flexible, and able to work in fast-paced or emergency settings.
• Strong interpersonal skills; able to work independently and in teams.
• Proficient in MS Office.

Responsibilities

• Provide overall program administration and daily supervision for the Bureau of Environmental Sciences and Engineering (ESE) administrative and clerical team.
• Develop and implement various policies and procedure for improvements of administrative functions and programs.
• Manage, monitor, review and adjust all spending for ESE from various funding sources for personnel and other than personnel services.
• Manage, monitor, submit and track all intra-city and state awarded grant projects for ESE.
• Oversee, review and monitor ESE contracts and coordinate documentation and tracking with the Division of Environmental Health and Fiscal Management to ensure timely contract initiation.
• Develop contracts and purchase orders and provides subcontractor and vendor activity oversight in collaboration with the Office of Agency Chief Contracting Officer (ACCO).
• Manage and monitor all personnel actions including hiring and recruitment, timekeeping, and payroll actions. Initiate and track action in an electronic personnel action tracking system (PATS).
• Manage ESE recruitment including managing positions lists, organization charts, vacancy reports, and budgets.
• Monitor ESE Overtime Salary Cap Waivers to ensure staff does not exceed the agency salary percentage cap.
• Manage, administer, control ESE's telecommunication equipment on repair, cost, stolen, re-assignment, new allocations and relinquishments, and yearly budget chargebacks.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as: o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment. o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund. o a public sector defined benefit pension plan with steady monthly payments in retirement. o a tax-deferred savings program and o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees