DIRECTOR OF ACCOUNTS PAYABLE FT

PSN Services LLC•Plano, TX

15d

About The Position

The Director of Accounts Payable is responsible for leading the accounts payable function for a private equity-backed, multi-site, multi-state healthcare management services organization (MSO). This role oversees the end-to-end AP process including invoice processing, vendor management, payment operations, internal controls, and process optimization across multiple hospitals, ambulatory surgery centers (ASCs), and physician practices. The Director ensures accurate and timely payment of vendors across multiple entities while maintaining strong financial controls, regulatory compliance, and scalable processes to support rapid organizational growth. This role is critical in establishing standardized AP operations across multiple locations and legal entities while supporting acquisitions, facility integrations, and enterprise-wide financial governance.

Requirements

Bachelor’s degree in Accounting, Finance, or Business Administration required.
8+ years of progressive experience in Accounts Payable or Finance operations.
3–5 years of leadership experience managing AP teams.
Experience supporting multi-site or multi-entity organizations required.
Strong knowledge of AP controls, audit requirements, and financial compliance.
Experience with AP automation platforms and invoice workflow systems.
Advanced Excel and financial reporting capabilities.

Nice To Haves

CPA or MBA (preferred).
Experience in healthcare MSOs, hospital systems, ambulatory surgery centers, or physician practice management organizations strongly preferred.
Experience operating in private equity-backed or high-growth environments preferred.
Experience supporting multi-state financial operations and acquisition integrations preferred.
Experience with Coupa strongly preferred but not required.
Experience with ERP and financial systems (e.g., NetSuite, Oracle, Workday, Sage, or similar).

Responsibilities

Lead and manage the Accounts Payable function across multiple facilities and entities within the MSO structure.
Develop, mentor, and oversee AP managers, supervisors, and specialists.
Establish performance standards and ensure accountability for invoice accuracy, processing timelines, and payment execution.
Oversee accounts payable operations supporting multiple healthcare facilities and legal entities across several states.
Standardize AP processes and policies across locations while accommodating state‑specific regulatory requirements.
Coordinate with facility leadership and finance teams to ensure accurate coding, approvals, and documentation of invoices.
Oversee the full AP lifecycle including invoice intake, coding, approvals, payment processing, and reconciliation.
Ensure timely and accurate vendor payments through ACH, wire transfers, and check processing.
Monitor payment terms and optimize working capital through discount capture and payment scheduling.
Manage AP processes across multiple company codes, cost centers, and facility-level reporting structures.
Ensure invoices are accurately coded to the appropriate facility, department, and service line.
Support entity-level financial reporting and consolidation processes.
Establish and maintain strong internal controls and segregation of duties within AP operations.
Ensure compliance with financial policies, audit requirements, and regulatory standards.
Support internal and external audits, including preparation of documentation and process walkthroughs.
Monitor fraud risks and ensure adherence to financial governance standards.
Ensure compliance with multi-state sales and use tax regulations related to vendor invoices.
Oversee accurate and compliant 1099 reporting across multiple legal entities.
Maintain documentation required for healthcare regulatory reviews and financial audits.
Oversee vendor onboarding, W‑9 collection, and vendor master file maintenance.
Manage vendor relationships and resolve escalated billing or payment issues.
Ensure vendor data integrity and compliance with financial policies.
Evaluate and implement AP automation tools and invoice workflow solutions.
Partner with Finance, IT, and Procurement to streamline invoice approvals and payment processes.
Drive continuous improvement initiatives to reduce manual processes and increase operational efficiency.
Support integration of newly acquired facilities, physician practices, and service lines into centralized AP processes.
Standardize vendor records, invoice workflows, and approval structures across newly integrated entities.
Ensure AP operations scale effectively as the organization grows through acquisitions and new facility openings.
Set clear goals and expectations; provide regular coaching, feedback, and performance reviews.
Develop talent through mentoring, training, and career development initiatives.
Promote a collaborative and engaging work environment that aligns with company values.
Manage conflict and make timely decisions to maintain team focus and performance.
Conduct regular one-on-one meetings, performance reviews, and development conversations.
Approve timecards, schedules, time-off requests, and other administrative HR functions.
Ensure compliance with company policies, labor laws, and safety regulations.