Director Of Accounting-Business Office (Knoxville)

University of Tennessee•Knoxville, TN

23d•Onsite

About The Position

The Director of Accounting oversees daily business activity and operations of the UT Health Science Center College of Medicine, Knoxville and ensures GSM adherence to UT Fiscal Policies governing invoice payment, contract administration, purchasing, procurement card usage, equipment tracking and surplus, internal transfers, journal entries, space reporting, bi-weekly and monthly approval for GSM payroll, deposits, and gift fund contributions. This position provides guidance and on-site training on contracting, invoicing, purchasing, travel, ledger reconciliation and payroll for administrative and support staff and department chairs.

Requirements

Bachelor’s Degree.
Five (5) years of related experience.
Skills in planning, organizing, and directing an administrative / business office.
Ability to work effectively with a management team.
Skills in strong leadership aptitude for strategic and independent judgment
Knowledge or high-level experience and familiarity with appropriate computer applications.
Knowledge or experience with financial software, DASH/Oracle, and Business Warehouse.
Skills as "Super-User" level of Excel in order to manipulate data & provide easy to read accurate reports.

Nice To Haves

Master’s Degree in Business Administration
CPA

Responsibilities

Reviews for accuracy and approves all transactions for processes within DASH to include vendor invoices, petty cash reimbursements, procurement cards, travel, deposits, journal entries, purchase requisitions, and payroll.
Assists departmental staff with questions and needs regarding compliance issues, material and personnel needs while ensuring the budgets have been spent appropriately and policy are followed.
Creates purchase orders and contracts to ensure needs are met for all GSM departments
Reviews and approves all Occupational Medicine request forms during submission from the departments to the Clinic
Collaborates with Grants Coordinator on creating a T1 budget and new restricted account form to submit to the UT Health Science Center SPA office for set up.
Monitors grant activity in conjunction with the Principal Investigator and departmental admins to stay within budget limitations; meets as needed with Pl's regarding grant status.
Tracks research grant subaward, service agreement balances to budget as needed, ensure that invoices are paid to the correct project number and resolve any issues.
Manages the annual asset inventory process, working closely with departmental staff and the UT Health Science Center procurement office on verification and resolution of any discrepancies.
Administers the monthly ledger reconciliation process for all non-research unrestricted and restricted accounts.
Creates and submits journal entries for adjustments as needed for all GSM departments.
Performs other duties as assigned.