Director Finance and Administration- Public Works

City of Chattanooga•Chattanooga, TN

9d•$81,488 - $98,446

About The Position

The incumbent in this classification oversees the administrative processes, procedures and staff to include all office operations and overseeing and tracking of the budget details, purchasing requisitions, division contracts, and administrative systems and procedures throughout Public Works. The incumbent is responsible for defining strategy, direction, standards and management to the Finance and Administration Division within the Department of Public Works. This Director Finance and Administration is a stand-alone position.

Requirements

Bachelor's Degree with a major in Business Management/Administration, Finance, or similar and two (2) years in a similar role.
Experience managing/supervising other administrative/office staff including fiscal analysts OR at least six (6) years of any combination of technical and financial experience, education or training sufficient to perform the essential duties of the job will be considered.
Knowledge of project management principles and practices.
Knowledge of problem solving methods.
Understand workflow and process analysis methods.
Experience with contract negotiations and tracking.
Experience with finance and budgeting.
Skill using a computer and related software applications.
Managing multiple projects of various types and meeting deadlines.
Preparing a variety of reports and presenting information.
Conducting negotiations and communication, interpersonal skills as applied to interaction with coworkers, supervisor, and the general public, sufficient to exchange or convey information and to receive work direction.
Development of policies and procedures.
Facilitating meetings.
Analyzing problems and recommending solutions.
Resolving and mediating conflict.

Responsibilities

Responsible for the financial planning, forecasting, and renewal management of all required Public Works departmental contracts, funding, and administrative adjustments.
Coordination between other departments, directors, and administrators is required.
Maintains financial accountability of all grants awarded to the department and those in partnership with outside agencies. This includes communications with Federal, state and local governmental agencies regarding contracts, financial responsibilities and reporting requirements.
Contract management to include direct involvement with the City Attorney’s Office preparing specific agreements, verbiage, terms, protections and contractual commitments.
Oversees, reviews, and approves all procurement processes and submissions for the department. This includes all required administrative and financial responsibilities associated with approved contract positions relating to applicant documentation, onboarding process, offboarding process, rate determination, payroll responsibilities, annual budgeting and vendor contract.
Reviews and approves schedules, timecards, time off requests, approves and arranges for training as necessary.
Prepares and manages the Public Works departmental budget to include all personnel position expenses, benefits costs, operational expenses, capital budgeting, grant programs and both monthly and annual projections.
Responsible for all audit requests and participation responsibilities involving administrative, financial and policy audits.
Responsible for all administrative policies and procedures across the Department of Public Works.
Must meet regular attendance requirements.
Must be able to maintain good interpersonal relationships with staff, co-workers, managers and citizens.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
Performs other duties as assigned.