Director, Finance and Administration, SOM

Duke Careers • Durham, NC

6d • $78,161 - $156,319 • Hybrid

About The Position

Under the direction of the Associate Dean for Finance School of Medicine (SOM) and in collaboration with the Associate Vice President, Finance, Duke Health Integrated Practice (DHIP) the Director, Finance and Administration SOM supports the annual operating and financial projection processes for the Clinical Departments within the SOM. Supports the generation of financial reports and analysis for all academic components of the operations for the clinical departments, with a focus on comparative financial and mission-based reporting, long-term modeling, budget development tools, sponsored research analytics, and the development of business plans for new programs and initiatives. Responsible for supporting an interactive, collaborative, qualitative assessment for all regularly scheduled meetings as well as ad hoc financial analysis. Acts as project manager for key fiscal and operational projects in support of the school’s mission, including but not limited to, new business development, business process improvement, and professional development.

Requirements

• Bachelor's degree in business administration, accounting, or finance or an equivalent combination of education and experience.
• Seven (7) to ten (10) years of experience in a financial management position with oversight and leadership of annual budgeting and financial planning, analysis, and management activities.
• Supervisory experience is also preferred.
• Prior experience in leading the development of financial and analytical reporting tools in a finance or financial planning environment.
• Exceptional analytic and accounting skills.
• Strong working knowledge of fund accounting and sponsored research administration and finance mechanisms.
• Ability to serve as a high-level contributor to teams, committees, and task forces.
• Ability to work under pressure of time constraints and University/School deadlines.
• Excellent oral and written communication and interpersonal skills and the ability to influence others at all levels of the organization.
• Maintains strict confidentiality and discretion in dealing with proprietary and sensitive material.
• Demonstrates collegial and respectful interactions in all work relationships and across all levels of the school/university.

Nice To Haves

• Financial experience in a complex academic medical center or higher education is preferred.
• Experience with Duke University and/or other enterprise reporting systems (e.g., SAP, A40) to support financial and analytical reporting is preferred.
• CPA a plus.
• Candidates with an MBA, CPA, or equivalent professional qualification (i.e., Certified Management Accountant, Chartered Accountant) preferred.

Responsibilities

• Supports annual operating budget process for the Clinical Departments; works directly with unit, school and university senior leadership as well as Duke University Health System (DUHS)/DHIP leadership to facilitate the promotion and development of accurate and representative budgets to support the school’s academic missions.
• In partnership with the Associate Dean for Finance, Assistant Dean for Data Analytics and Business Intelligence, SOM Controller and Associate Vice President, Finance, DHIP and with support from School of Medicine Finance (SOMF) analyst team, supports the development of both short- (e.g. – fall and spring financial projections) and long-range forecasts (e.g., University’s 5 Year planning effort) for the Clinical Departments.
• Collaborates with department leadership to jointly manage and continuously drive to improve the operating and financial performance of the school through monthly budget-variance analysis, regular assessment of revenue and spending patterns, and through the development of forward-looking projection models.
• Organizes and coordinates efforts of the analyst team to perform ongoing financial performance and variance analysis throughout the fiscal year in relation to budgets and projections.
• Regularly reviews and communicates trends in expenses and revenues with school leadership ensuring transparency of financial performance and financial risks/opportunities.
• Works closely with the Associate Dean for Research Administration to ensure effective integration of sponsored projects into unit budgeting and financial planning processes within clinical departments.
• Works closely with the School Controller to budget, project, and regularly monitor funding commitments within clinical departments.
• Maintains a current understanding of the financial status of all Clinical Departments through regular, structured reviews of performance against budget, projections, and/or other prior year activity.
• Develops and maintains close working relationships with department leaders, appropriate University and DUHS/DHIP financial managers/research administrators to ensure that the financial services meet the needs of school and its partners.
• Undertakes projects to improve processes and reference documentation, in alignment with University policies and procedures, to make it easier for department administrative staff to complete their work.
• Contributes to the development and is responsible for the promotion of accurate and timely financial and analytical reporting tools to support leadership decision-making at the department/unit and school levels.
• Continuously works with school leadership and University finance team to assess emerging business needs and gaps in financial/analytical reporting.
• Supports the development and promotion of improved analytical tools, processes, and financial reporting for clinical departments as well as school level, where applicable.
• Responsible for the monthly and year end close process for clinical departments.
• Oversees the utilization of standardized reporting tools as well as supports ad hoc requests subject to review and analysis by the Associate Dean for Finance and school, department, university, and health system leadership.
• Participates in testing and assessment of new university systems and reporting tools (e.g., SAP GL, A40, etc.) providing feedback on their suitability for the school; develops expertise in existing and new tools and processes; collaborates with SOMF team to disseminate these across the school.
• Works with the Associate Dean for Research Administration and the Assistant Dean for Data Analytics and Business Intelligence to develop improved reporting and analysis of the school's research portfolio.
• Manages and continuously develop a high performing team to support the Clinical Departments through regularly structured feedback, annual reviews, and professional development opportunities.
• Recruit and direct a staff of Finance professionals who are technically proficient, knowledgeable, customer service oriented, and demonstrate excellent interpersonal skills.
• In coordination with the Associate Dean for Finance, determine appropriate staffing levels and skill mix of Finance staff and organizational structure to maintain high performance.
• Oversee the management of personnel within the Finance group supporting the Clinical Departments including, but not limited to, recruitment and hiring, compensation, scheduling and work assignments, coaching, professional development, disciplinary action, promotions, and transfers.
• Oversee all components of the PEP System including performance plans, coaching and feedback, performance evaluations, and development plans.
• Ensure that Finance personnel stay abreast of trends in the field of financial management and clinical research and are knowledgeable about the mission, vision, and goals.
• Promote an open environment within the Finance group, which builds trust and provides opportunities for personnel to offer suggestions, obtain clarification, and voice concerns.
• Ensures compliance with University’s and School accounting, fiscal management and other applicable policies and guidelines and advises SOMF analyst team with respect to these policies.
• Assists in priority setting and coordination of fiscal activities to assure that institutional needs, standards, goals, and deadlines are met.
• Supports responses to investigative concerns raised by departments, Internal Audit office and School leadership.
• Develops professional development training, and trains other members of the SOMF team and departments/units on existing and new reporting and analytic tools.

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 5,001-10,000 employees