Director Facilities Operations

Common Ground-posted 2 months ago
Full-time • Director
Onsite • New York, NY
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Reporting to the Assistant Vice President, Facilities Operations, the Director, Facilities Operations assists with providing expert-level facilities support across Breaking Ground's portfolio. The Director assists the building staff by partnering with external vendors and providing support with fire safety compliance, DOB inspections, cooling tower compliance, and the organization's Employee Safety Committee. This position is based in our midtown Manhattan offices but requires extensive time in the field across New York City.

  • Provide expert-level logistical and facilities support across Breaking Ground's portfolio. The portfolio includes permanent housing, transitional housing, and offices spread across New York City
  • Ensure buildings are in compliance with federal, state, and local statutes, building codes and safety regulations, as well as compliance with the organization's protocols and standards
  • Assist with preparation of annual building-wide inspections conducted by DHS, DOH, DOB, FDNY, and other agencies
  • Confirm work to address violations is completed
  • Partner with building leadership to coordinate repair projects performed by 3rd party vendors including planning, oversight, and inspection of work and reviewing invoices
  • Provide direction and expertise to building staff managing the daily operations, including preventative maintenance repair, upkeep of buildings and grounds, and various systems (electrical, plumbing, HVAC)
  • Plan for short-term and long-term building needs, participate in capital planning, and recommend facility improvements and renovations
  • Assist with onboarding and training facilities staff in supervisor positions
  • Participate in new building handover process (punch listing, systems training, warranty management, CCTV, access control, and key management)
  • Create and maintain facility records and generate reports
  • Participate in property management and asset management meetings
  • Respond to after-hours emergencies as needed
  • Perform other duties as assigned
  • High School diploma or equivalent required
  • 5 years of facility management experience in residential buildings. Experience working with low-income and special needs populations is preferred
  • Required: Current S-12 City Wide Sprinkler Systems S-13 City Wide Standpipe Systems S-95 Fire Alarm Systems F-80 Coordinator of Fire Safety and Alarm System in Homeless Shelters (Premise Related) W0-7 Fire and Emergency Drill Conductor Citywide G-92 Supervision of High-Pressure Natural Gas Fired Microturbine Systems
  • Required: experience with OATH Hearings and removing FDNY AND HPD violations
  • Experience utilizing the Department of Buildings (DOB) website, forms, and protocols
  • Thorough understanding of health, safety, and environmental regulations
  • Knowledge of building systems including heating, cooling, telephones, and cameras
  • Detail oriented and organized. Must be flexible, creative, and take initiative to work both independently and as part of a team to accomplish objectives
  • Superior writing and analytical skills
  • Ability to interact effectively with all levels of staff and management
  • Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, Microsoft Teams, and the ability to manage electronic files and cloud platforms
  • Knowledge of Maintenance Connection, SiteCompli is preferred
  • Required: Valid driver's license with a good driving record, as defined by Breaking Ground, is a condition of employment
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