Director Business Operations - Biochemistry & Molecular Biology

UTMB•Galveston, TX

1d•$100,000 - $140,000

About The Position

The Director of Business Operations is responsible for a variety of administrative and financial matters in the overall management of the department/division/area including but not limited to financial resource management, administrative activities, and people management. The Director requires the ability to respond to a variety of complex decisions with minimal direction and addresses issues that impact or impede operations. The Director is also responsible for coordination and implementation of departmental financial process improvement initiatives and serves as liaison to Finance leaders and Institutional Department Leads. The incumbent should demonstrate a forward-thinking mindset and the ability to apply innovative AI and emerging technologies to optimize workflows, enhance decision-making, and improve business operations.

Requirements

Bachelor’s degree in business, finance, or related field (or equivalent years of relevant experience) plus six (6) years of relevant experience to include two (2) years of supervisory experience.
Excellent communication and interpersonal skills with a high degree of professionalism.
Competence in dealing with a variety of individuals including physicians, researchers, and university leadership.
Strong analytical skills and a proactive approach to problem resolution.
Ability to plan, organize, set, and accomplish goals.
Supervisory and management skills to effectively direct support staff.
Facilitation, coaching, mentoring, feedback skills
Excellent decision-making skills

Nice To Haves

Master’s degree in business, finance, or related field plus six (6) years of leadership experience in an academic or clinical setting.

Responsibilities

Manages the daily activities of the staff in the area. Ensuring all employees are following UTMB policies and procedures as well as specific policies pertaining to the Academic Enterprise.
Responsible for staff development which may include creation of formal training and development programs for staff.
Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines by overseeing the management and maintenance of budgetary information.
Ensures staff are knowledgeable on all types of awards and general terms and conditions for proper grant administration, and the structure and practices of various sources of research grant funding.
Responds to financial inquires and budget variance reports from the Provost’s Office.
Performs monthly departmental account reconciliations against Hyperion reports derived from the Provost’s Office.
Assist with operational decisions and the development and implementation of strategic long and short-term plans to assure fiscal growth, solvency, and accountability.
Collaborates with, and responds to, inquiries and action items from the Academic Enterprise and Institutional areas to ensure appropriate business operational practices, standards and timelines are met.
May create plans to support the growth of research mission through creation and implementation operational plans needed to maximize resources.
Responsible for identifying and evaluating the need for new equipment, supplies, communication services, and information services for all areas of the program.
May oversee transitional activities related to the implementation of organizational and procedural changes.
Serves as a resource to the dean, departments chairs and or administration also serves as liaison to the university and external units.
Provides assistance to management in the implementation of organization decisions, which may include generating customized reports and or written statements.
Supports emergency operations planning and participates in leadership emergency team for planning and active events.
Adheres to internal controls and reporting structure.
Performs related duties as required.