Dir Special Events

U.S. Space & Rocket Center•Huntsville, AL

About The Position

RESPONSIBILITIES Essential Functions Lead departmental planning to align with the Center’s divisional and organizational objectives. Strategize and implement diverse events, focusing on participant needs and expectations. Assist the Marketing and Sales divisions in advertising and selling events at the Space and Rocket Center Strategize with the Food and Beverage Director to ensure pricing and menu options are relevant and competitive Collaborate with the Food and beverage Director to ensure event sponsors and guests have a memorable event Collaborate with various departments for seamless internal event execution. Ensure targets are met by overseeing event production schedules. Track and analyze trends to enhance future event planning and processes. Review and approve floor plans and specifications created by Managers. Serves as the main point of contact for VIP Guests visiting the center Responsible for planning for appropriate hospitality for VIP Guests and with working across the Center to ensure that guests are delighted and the Rocket Center’s objectives for the visit are met. Develop and maintain relationships with key stakeholders to ensure their continued support of the center’s mission and initiatives. Supervisory Responsibilities : Yes Adheres to organizational policies and applicable laws. Instructs, coaches, and encourages staff to support by action and example the mission and vision of the Center. Demonstrates good judgment within the supervision of staff. Effectively monitors staff performance and offers appropriate coaching, counseling or supervision as required. Completes staff evaluations, documentation, etc., on time and effectively. Serves as an effective role model to staff by demonstrating exemplary work ethic. Travel Required : on occasion

Requirements

Bachelor’s degree in hospitality, meeting, and event planning, or a related field.
Excellent customer service and interpersonal skills.
Strong verbal and written communication abilities.
Proven supervisory experience with effective time, project, and detail management.
Ability to relate effectively with institutional personnel and the public.
Minimum of 5 years of related experience.
Minimum of 3 years of experience leading a small team.
Must be authorized to work in the United States.

Nice To Haves

Demonstrated project management experience and capability (PMP certification or similar) a plus.
Prefer familiarity with project management tools like: MS Project; Wrike; Confluence; Smartsheet; MS Office; eSpace; Caterease; Asana; Trello.
Prefer familiarity with event planning and management tools like Cvent.

Responsibilities

Lead departmental planning to align with the Center’s divisional and organizational objectives.
Strategize and implement diverse events, focusing on participant needs and expectations.
Assist the Marketing and Sales divisions in advertising and selling events at the Space and Rocket Center
Strategize with the Food and Beverage Director to ensure pricing and menu options are relevant and competitive
Collaborate with the Food and beverage Director to ensure event sponsors and guests have a memorable event
Collaborate with various departments for seamless internal event execution.
Ensure targets are met by overseeing event production schedules.
Track and analyze trends to enhance future event planning and processes.
Review and approve floor plans and specifications created by Managers.
Serves as the main point of contact for VIP Guests visiting the center
Responsible for planning for appropriate hospitality for VIP Guests and with working across the Center to ensure that guests are delighted and the Rocket Center’s objectives for the visit are met.
Develop and maintain relationships with key stakeholders to ensure their continued support of the center’s mission and initiatives.