Dir Admissions

VITAS Healthcare • Fort Myers, FL

5h • Hybrid

About The Position

A program senior leadership role responsible for the Admissions Department’s leadership, strategy, customers, analysis and knowledge management, workforce, operations and results. This role serves as an Admissions standard, policies, procedures, and industry subject-matter expert and resource.

Requirements

• Ability to work on various assignments simultaneously
• Knowledge of industry policies and practices
• Ability to motivate and develop others
• Ability to communicate tactfully, both verbally and in writing, with program leadership, patients, families, managers, coworkers, and vendors to resolve problems and negotiate resolutions
• Proficient with technology with ability to adapt to new products and comfortable learning new technologies (i.e. Excel, MS Teams, OneNote, SharePoint, PowerBI, SharePoint, etc.)
• Demonstrates experiences of developing strategies and solutions to improve Admissions performance
• Ability to assimilate and analyze large amount of data/information to uncover business, quality and training needs within a data set

Nice To Haves

• 5+ years nursing
• 3+ years in a leadership/management role
• Hospice admissions experience
• Bachelor’s degree in nursing or business from an accredited college or university or the international equivalent
• Nurse preferred to be licensed in the State of which the programs they cover
• Current RN license

Responsibilities

• Develop nurse, liaison, program scheduler, and other admissions staff leadership skills through utilization of Admissions Training, coaching, mentoring, and modeling in remote and face-to-face interactions on weekly, daily, monthly, quarterly, and annual basis, and as-needed
• Collaborate with National, Division, Region, and Program leadership to successfully improve program performance, quality, and growth
• Responsible for program’s successful rollout and sustainability of national, divisional, and regional initiatives within their program
• Lead by example through field coaching, account development, and community activities
• Created a positive culture of growth and development
• Ensure Admissions Department has active and an actionable strategic plan documented in the system
• Ensure program Admission Department actively collaborates with other program departments in development of strategies to ensure alignment
• Develop a customer-service oriented Admissions Department by identifying and responding to the customer’s needs and wants by recognizing the customer is the center of VITAS business
• Review and provide guidance on program-related customer complaints
• Support and develop quality improvement initiatives based on internal and external survey results and time in field
• Admissions-focused process improvement project management for the program
• Monitor Admissions Performance KPIs (Length of Intake/Same Day Admit, Speed to Referral/Appointment, Training Completion/Competency, Program Scheduler Performance/Quality, Exceed operating budget targets)
• Provide program oversight and ensured adherence to standards and performance in the areas of Training (Field Coaching, manage completion of required and ad hoc trainings, analyze need based on utilization of data tools, complete ongoing professional development, and is capable of group presentations internal and external)
• Provide program oversight and ensured adherence to standards and performance in the areas of Staffing (Demand-based scheduling, productivity management, account development during working hours, and schedule creation)
• Provide program oversight and ensured adherence to standards and performance in the areas of Recruitment (Monitor and manage initiatives, regular evaluation of FTE efficiently and with efficacy, ensure timely posting and hiring)
• Provide program oversight and ensured adherence to standards and performance in the areas of Retention (develop, implement, and monitor retention initiatives, provide ongoing staff support, provided regular feedback through field coaching as part of required time in field, and implement company retention activities per standard)
• Ensure compliance with AM required duties as here and within training materials
• Conduct Audits: Daily, weekly, monthly, quarterly and annual
• Attend Monthly program, region, division and national meetings
• Manage budget and operation expense and performance
• Support a collaborative approach in achieving program, region, division and national Admissions related goals, KPIs and metrics

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees