DHS Executive Assistant/Administrative Assistant (Must have DHS experience)

InfiniSource Consulting Solutions • GA

66d

About The Position

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government, is seeking an Executive Assistant/Administrative Assistant II to join our team. The individual will perform administrative tasks including but not limited to providing Executive/Assistant I support to DHS high level executives, directors or managers. The role involves a full range of office and administrative support services duties including managing high level calendar appointments, scheduling meetings, coordinating interviews and conferences, evaluating requests for information, appointments, tasks, and other correspondence, and coordinating responses within established deadlines for high level officials. The individual will also organize and prioritize action items, serve as a liaison for internal and external offices, manage business relationships with other program offices, divisions, and stakeholders, manage logistics, materials, and generate minutes for meetings, draft and edit correspondence, prepare memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation, maintain filing systems, evaluate and assist in the development of office policies and procedures, and coordinate travel logistics including securing transportation and overnight accommodations.

Requirements

• Have Department of Homeland Security experience.
• A minimum of three (3) years of experience performing high-level administrative duties.
• Federal government experience is desired.
• Knowledge of and experience with systems and/or procedures (i.e., records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
• Ability to communicate in English both orally and in writing.
• Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

Responsibilities

• Providing Executive/Assistant I support to DHS high level executives, directors or managers.
• Managing high level calendar appointments and scheduling meetings.
• Coordinating interviews and conferences.
• Evaluating requests for information, appointments, tasks, and other correspondence.
• Coordinating responses within established deadlines for high level officials.
• Organizing and prioritizing action items.
• Serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation.
• Maintaining filing systems and ensuring adherence to Agency guidance for records management.
• Evaluating and assisting in the development of office policies and procedures.
• Coordinating travel logistics including securing transportation and overnight accommodations.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short and long-term disability insurances
• 401(k) retirement plan

What This Job Offers

• Career Level: Entry Level
• Number of Employees: 51-100 employees