DFW- Administrative Assistant

Nippon Express USA • Dallas, TX

140d • $20 - $25

About The Position

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Requirements

• Proven experience in an administrative or office management role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to work independently as well as collaboratively in a team environment.
• High level of discretion, integrity, and professionalism.
• High school diploma or equivalent; additional relevant education or significant related work experience preferred.

Responsibilities

• Plan, coordinate, and manage administrative procedures and systems.
• Oversee office operations and ensure compliance with company policies and regulations.
• Maintain accurate records, databases, and filing systems (both electronic and physical).
• Prepare and edit reports, presentations, correspondence, and other documents as required.
• Manage schedules, appointments, and meetings for management and staff.
• Supervise and support administrative staff, delegating tasks as needed.
• Handle inquiries from employees, clients, and vendors in a professional manner.
• Monitor office supplies and place orders when necessary.
• Assist in budgeting, expense tracking, and financial reporting.
• Support HR functions such as onboarding, maintaining personnel records, and coordinating training.
• Identify and implement process improvements to enhance efficiency and productivity.
• Answer and direct phone calls, take messages, and respond to inquiries professionally.
• Perform general clerical duties such as photocopying, scanning, and mailing.
• Handle sensitive information with discretion and maintain confidentiality.
• Support special projects and other duties as assigned.
• Provide high-level support to the Accounting and Administration department.
• Perform other duties as assigned by the General Manager.

Benefits

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED